Talent Acquisition and HR Coordinator

About Us: Headquartered in Chicago, Performance Trust Capital Partners, LLC is an investment bank that combines Wall Street scale with the agility of an independent, employee-owned firm. We help financial institutions uncover overlooked opportunities, navigate complexity, and make decisions grounded in insight—not impulse. Our work is focused on long-term impact and relationships built on what matters most: trust and enduring performance.

About the Position: We are actively seeking a Talent Acquisition and HR Coordinator to support the Talent Acquisition team and act as a resource for day-to-day HR support. This is a highly administrative position requiring strong organization skills, attention to detail, and ability to manage multiple tasks and deadlines in a fast-paced environment. The position is intended for an early-career HR professional with 1–2 years of relevant experience supporting the HR team across two core areas: Talent Acquisition (70%) and HR generalist support (30%). The ideal candidate is a proactive, service-oriented professional who thrives on logistics, processes, and keeps things running smoothly behind the scenes. This role will work on a hybrid schedule, based in our Chicago office.

Please Note: While we love connecting with curious candidates, we want to be transparent that informal conversations with our team do not factor into hiring decisions. The best way to move forward is to apply directly as we review every application carefully.

Specifically, this individual will be responsible for the following:

Talent Acquisition Coordination (70%)

Talent Acquisition Support

• Schedule and coordinate all stages of the interview process (virtual and onsite) across multiple roles, hiring managers and candidates.
• Manage and coordinate interview logistics from start to finish (calendar invites, conference rooms, interviewer prep materials, etc.) and candidate travel arrangements (flights, hotels, etc) while ensuring a timely, professional, and positive experience.
• Draft offer letters using approved templates and guidelines; coordinate internal approvals, deliver offers to candidates, manage revisions, and track offer execution and completion.
• Monitor and maintain the shared Recruiting inbox, ensuring questions and requests are acknowledged and routed through resolution.
• Manage the employee referral process, including intake, tracking, communication to HR Operations, and other follow-up.
• Generate recruiting reports and assist with recruiting metrics and data accuracy.
• Review resumes and screen candidates to support active searches when needed.
• Help identify opportunities to improve recruiting workflows, candidate experience, documentation, and process consistency.

Campus & Intern Recruiting

• In collaboration with the campus recruiting team, provide administrative support for campus recruiting activities, including career fair registration, university partnership logistics, and on-campus event coordination.
• Support the full intern program lifecycle: posting interns roles, coordinating intern interviews, tracking offer acceptances, managing pre-arrival logistics, and summer program management.
• Maintaining intern and campus recruiting calendars, tracking key deadlines across multiple schools and recruiting seasons.

ATS Management & Job Postings

• Own day-to-day ATS administration, including creating and updating job requisitions, moving candidates through workflow stages, and ensuring data accuracy and completeness.
• Track candidate pipelines and provide regular status updates, metrics and reporting.

Pre-hire, Onboarding & Orientation

• Coordinate all new hire pre-hire activities (e.g. background check coordination) and onboarding logistics (e.g. Day 1, workspace setup requests, IT provisioning coordination) and serve as the point of contact for incoming employees.
• Process new hire files and onboarding tasks in HRIS, ensuring new hire records are accurate and audit ready.
• Co-own and coordinate/schedule new-hire orientation and first week readiness in partnership with People and Performance Team, hiring managers, and relevant internal stakeholders.
• Support and process internal mobility changes, transfers, promotions, and coordinating with HR and hiring managers to keep records consistent.
• Track and organize I-9s, background checks and employment authorization documentation and other employee documents

HR Generalist Support & Employee File Management (30%)

• Monitor and maintain the shared HR inbox, ensuring questions and requests are acknowledged and routed through resolution.
• Assist with general HR administrative tasks and employee support requests.
• Support intern program coordination, including scheduling, communications, and administrative tasks
• Support HR projects and initiatives as assigned, including data gathering, scheduling, communications and coordination.
• Own compiling monthly HR metrics.
• Maintain employee personnel files and ensure records are organized, complete, and current while maintaining confidentiality of sensitive information.
• Support document collection, filing, and retention in accordance with company practices and applicable requirements.