Talent Acquisition Coordinator

Recruitment, Onboarding, & Outreach

· Proactively and strategically identify and hire qualified job candidates.

· Manage resume screening and identify top applicants by interviewing, evaluating skills and completing cultural-fit checks.

· Build relationships with community, alumni networks, and educational institutions to create a pipeline of potential candidates.

· Build relationships with diverse recruitment channels such as IPHCA, NACHC, Career MD, and other state and federal recruitment platforms.

· Develop and manage all job posting channels for all levels of recruitment.

· Attract and engage candidates by collaborating with Marketing to build a strong employer brand and promote Shawnee’s company culture.

· Develop creative sourcing campaigns using job boards, social media, internal databases and recruitment platforms.

· Partner closely with hiring managers to understand department goals, selection criteria, and streamline role requirements.

· Represent Shawnee at career events, networking events, and online platforms to elevate our employer brand and attract talent.

· Administer Predictive Index assessments for potential candidates and applicant interviewing.

· Facilitate and coordinate new hire processes including job offer coordination, onboarding paperwork and orientation for all new employees.

· Assist with the management and oversight of the onboarding lifecycle, including preparation, orientation, integration, engagement, and follow-up.

· Monitor employee progress during initial and secondary probationary periods, ensuring timely evaluations and new hire training.

· Contribute to the development and maintenance of career paths, onboarding tools, and salary tables.

Student Internship, Volunteer & Apprenticeship Program Support

· Maintain working relationships with external entities to coordinate students, internship programs, volunteers, and external agreements.

· Identify and create a recruitment pipeline by working with colleges, universities, students and interns.

· Support the design, implementation, and coordination of internal apprenticeship programs.

· Track student interns and apprenticeship program entrants.

· Collect candid feedback from students, volunteers and apprentices, evaluate mentorship quality, identify training gaps, and gauge the intern’s interest in future full-time employment.

· Collaborate with leadership to assess and enhance the effectiveness of internal pipelines and employee growth programs.

Human Resources Administration & Systems

· Maintain accurate and compliant personnel records in accordance with legal standards.

· Support the administration of I-9 and E-Verify compliance, including timely completion, audits, and proper documentation for new hires and reverifications.

· Process employee status changes, wage increases, and data updates in the HRIS.

· Support the implementation and management of job descriptions, career path management, pay range tables, onboarding tools, and performance evaluations.

· Track and maintain job description database, ensuring consistency and version control across departments.

· Serve as a technical resource for HR and administrative systems, resolving access and functionality issues.

· Manage the Access Badge Reader system, issuing and troubleshooting employee badges.

· Update and maintain the Employee Services section of SharePoint to ensure access to current documents and resources.

· Assist with managing exit procedures, including termination paperwork and COBRA continuation services.

· Conduct and document employment verifications.

· Interpret and apply federal and state employment laws and organizational policies consistently.

· Oversee completion of mandatory training programs through Paycor Learning Management System.

· Coordinate with third-party FMLA administrator to ensure accurate tracking of leave cases, review eligibility, support documentation needs, and ensure compliance with federal and state leave laws.

· Conduct internal compliance audits (FMLA, I-9, FLSA, Workers’ Compensation, timekeeping).

Benefit Administration

· Support benefit enrollment and termination processes using the HRIS for all employees.

· Assist with annual open enrollment administration and benefit education communications.

· Process benefits changes for new hires, qualifying life events, and annual enrollment.

· Deliver benefits education to employees through 1:1 meetings and group sessions.

· Assist in creation of annual benefits booklet and communication materials.

· Assist with the coordination of retirement plan administration and on-site support visits.