Talent Acquisition Coordintor

The Talent Acquisition Coordinator plays a key role in coordinating recruitment activities, supporting sourcing efforts, and managing administrative processes. This position requires the ability to work in a fast-paced environment, manage multiple priorities simultaneously, and deliver a seamless experience for candidates and hiring managers.This role works closely with the Talent Acquisition team to enable efficient, high-quality hiring across the organization.

Support for Talent Acquisition Specialists

• Partner closely with Talent Acquisition Specialists to support end-to-end recruitment activities.
• Assist with requisition setup, job postings, and candidate tracking.
• Coordinate hiring workflows to ensure timelines and process steps are met.
• Provide administrative and logistical support across multiple open roles.

Recruitment Coordination & Administration

• Schedule interviews across multiple stakeholders, managing calendars and logistics.
• Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS).
• Prepare offer letters and support pre-employment and onboarding documentation.
• Ensure a positive, timely, and professional candidate experience throughout the recruitment process.

Sourcing & Pipeline Support

• Support Talent Acquisition Specialists with candidate sourcing activities through LinkedIn, job boards, and talent pools.
• Conduct resume screening and present qualified candidates to Talent Acquisition Specialists and Hiring Managers.
• Build and maintain talent pipelines for frequently hired roles.

Reporting & Process Improvement

• Track and report on recruitment metrics, including interview activity, pipeline status, and time-to-fill.
• Support data entry, reporting, and recruitment analytics.
• Identify opportunities to improve coordination, efficiency, and candidate experience.

Stakeholder & Candidate Engagement

• Act as a key point of contact for candidates throughout the interview process.
• Communicate updates, feedback timelines, and next steps clearly and professionally.
• Support employer branding initiatives, including job postings and early talent events.

Basic Qualifications

• Bachelor’s degree or diploma in Human Resources, Business, or a related field, or equivalent experience.
• 1 to 2 years of experience in recruitment coordination, Human Resources, or administrative support.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• Excellent communication and interpersonal skills.
• High attention to detail and a proactive, service-oriented mindset.
• Legally authorized to work in Canada without company sponsorship.

Preferred Qualifications

• Experience working with Workday ATS.
• Experience coordinating interviews, meetings, or onboarding activities.
• Experience supporting Recruiters, Talent Acquisition Specialists, Talent Acquisition Partners, or Hiring Managers.
• Experience in a corporate office, manufacturing, or technology environment.

Skills:

• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Ability to thrive in a fast-paced, high-volume environment.
• Exceptional communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Effective time management and prioritization skills.
• Customer-service mindset with a focus on delivering an outstanding candidate experience.
• Proactive, collaborative, and team-oriented approach.