Talent Acquisition Events Coordinator
Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 26,000 employees working in over 400 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger.
Your Opportunity
We have an exciting opportunity for an Events Coordinator in our Talent Acquisition team in North America. This role will support with end-to-end university/campus event logistics ensuring our teams are represented positively in our communities.
Your Key Responsibilities
- Execute our university events strategy (in-person and virtual) and drive brand awareness across key campus events and diversity conferences across the United States.
- Work cross-functionally in collaboration with talent acquisition, marketing, and business stakeholders to support both in person and virtual events.
- Research relevant conference and campus events, building strong relationships including identifying marketing opportunities and getting necessary quotes.
- Manage concurrent timelines.
- Coordinate the review, approval, and budget process, ensuring invoice payments and expenses are tracked.
- Maintain and track appropriate inventory of existing promotional items, printed collateral, and conference materials.
- Act as the main contact with event/conference organizers.
- Participate in annual SWAG inventory and ordering.
- Maintain career fair calendars and staffing rosters on SharePoint and our campus recruiting technology solution.
- Run and prepare reports on event performance and look for continuous improvement opportunities.
- Assist with pre-event briefings and post-event debriefs with relevant stakeholders.
- Provide administrative support to Talent Acquisition Consultants as required.
- Occasional attendance at local career events.