Talent Acquisition Manager

About the Role

This is a foundational hire for a fast-growing AI SaaS startup, with the opportunity to build the recruiting function from the ground up. You'll work closely with the Recruiting Lead and C-level leadership, owning everything from sourcing strategy to offer closure as the company scales from ~50 to 100 employees.

What You'll Do

• Partner with hiring managers to define clear role requirements and success profiles.

• Drive active sourcing and channel activation to maintain a strong pipeline of high-potential candidates.

• Conduct pre-screening and screening calls that deliver actionable hiring decisions.

• Coordinate all stages of the hiring process to ensure smooth, timely progress.

• Negotiate and close employment contracts with candidates.

• Design and implement scalable, lean recruiting processes and administrative structures.

• Develop and execute employer branding initiatives to attract top talent.

• Coordinate external partners such as payroll providers, notaries, and tax advisors.

• Support onboarding and offboarding activities as part of the full recruiting lifecycle.

• Establish HR foundations — processes, tools, and team events — in close collaboration with leadership.

What We're Looking For

• 5+ years of experience in Talent Acquisition, with a proven track record delivering end-to-end recruiting across diverse roles and formats.

• Demonstrated ability to build lean, scalable recruiting processes from scratch and measure effectiveness with hard metrics (e.g., time-to-fill, conversion rates, pipeline efficiency).

• Experience negotiating employment contracts and closing offers successfully.

• Hands-on experience configuring and optimising recruiting platforms and ATS tools for daily use.

• Strong data-driven mindset with the ability to define, track, and report on recruitment KPIs.

• Proven ability to quickly assess candidates for both skill and cultural fit across large applicant pools.

• Skilled at pitching roles and the company compellingly to secure top candidates.

• Experience coordinating external HR-adjacent partners (payroll, legal, tax) within recruiting workflows.

• Familiarity with AI tools and modern workflows applied to recruitment is a plus.

• Fluency in German is required for this role.

Compensation & Benefits

Annual salary of €65,000 – €80,000. Visa sponsorship is not available for this position.

Location

On-site in Vienna, Austria.