Talent Acquisition Manager
About the Role
A fast-growing, European-founded AI SaaS company — building the leading AI communication suite for small and medium-sized businesses — is looking for a Talent Acquisition Manager to own and build its recruiting function from the ground up. Currently around 50 people and scaling to 70–100 this year, this is a high-impact, high-autonomy role working directly with the Recruiting Lead and C-level leadership.
You will design and run the end-to-end hiring process: from defining role requirements and sourcing top candidates, through to offer negotiation and closing — while also laying the HR operational foundations to support long-term growth. This is an on-site role based in Vienna, Austria. Please note that visa sponsorship is not available for this position.
What You'll Do
Partner closely with hiring managers to define clear, well-scoped role requirements.
Build and manage a strong candidate pipeline through active sourcing and multi-channel activation.
Conduct efficient pre-screening and structured screening calls that deliver actionable hiring decisions.
Coordinate all stages of the hiring process to ensure smooth, timely progress for both candidates and the business.
Lead employment contract negotiations through to successful offer closure.
Design and implement scalable, lean recruiting strategies and operational structures.
Build low-overhead administrative hiring workflows and configure the tools that support them.
Develop and execute employer branding initiatives that attract top talent.
Coordinate external partners including payroll providers, notaries, and tax advisors.
Support onboarding and offboarding activities as part of the full employee lifecycle.
Help establish HR foundations — processes, tooling, and team culture — in close collaboration with founders.
What We're Looking For
Must-haves:
5+ years of hands-on Talent Acquisition experience, including building and delivering end-to-end recruiting processes.
Proven experience negotiating employment contracts and successfully closing offers with candidates.
Demonstrated ability to define and implement lean, scalable recruiting processes from scratch, measured with hard metrics.
Data-driven mindset: comfortable defining, tracking, and reporting on KPIs such as time-to-fill, conversion rates, and pipeline efficiency.
Experience with recruitment platforms and software — and the ability to configure and optimise them for daily use.
Track record of sourcing and pitching roles compellingly to secure top-tier candidates.
Ability to quickly assess candidates for both skills and cultural fit across a large applicant pool.
Experience coordinating external partners (payroll, notary, tax advisory) within recruiting or HR workflows.
Fluency in German (essential for the local market and candidate interactions).
Nice-to-haves:
Experience developing and executing employer branding strategies in a recruiting context.
Familiarity with AI tools and modern workflows to enhance recruiting efficiency.
Background in a high-growth startup or scale-up environment.
The right person for this role:
Thrives in fast-paced, autonomous environments and takes genuine ownership.
Is comfortable building structure where none exists — without getting lost in process for its own sake.
Balances urgency with maintaining high hiring standards even under pressure.
Compensation & Benefits
Salary: €65,000 – €80,000 gross per year, depending on experience.
High degree of autonomy and direct impact on company growth from day one.
Work directly with founders and senior leadership in a lean, fast-moving team.
Location
This is a fully on-site role based in Vienna, Austria. Candidates must be based in or willing to relocate to Vienna. Visa sponsorship is not available.