Talent Pool Office Administration

Talent pool – office administration roles for Emiratization projects

Focus on providing efficient administrative and clerical support while promoting the development and inclusion of UAE national talent. Candidates are responsible for document control, coordination, scheduling, and ensuring smooth day-to-day office operations. This talent pool targets organized UAE nationals with strong administrative skills, contributing to national workforce development across various sectors.

General administrative support

• Provides administrative/secretarial support to the SVP/VP and his team members.
• Greet and host guests and office visitors with courtesy and respect.
• Maintains a hard copy or electronic calendar for the responsible SVP.
• Follows Hill International standard office and projects document control procedure.
• Collects, reviews, and distributes incoming hard copies and electronic mail.
• Independently handles mail not requiring the SVP's attention.
• Reviews incoming and outgoing correspondence for accuracy and formats outgoing documents that require the SVP/VP's signature.
• Coordinates complex travel arrangements.
• Photocopying, scanning, and filing documents.
• Prepares, copies, submits, and files expense reports using VantagePoint.
• Processes vendors’ invoices in coordination with the finance department.
• Performs other administrative assignments as required.
• Be part of the operations/admin team when required.

Front desk operations

• Answering phones and routing calls.
• Maintaining office fax machines, copy machines, and printers.
• Managing the office drivers’ schedule, e.g., organizing daily pickup, drop off, and document deliveries.
• Arranging for courier pickup as required.
• Ordering office and kitchen supplies and coordinating the delivery.
• Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients, etc.

Office operations

• Assisting with event/meeting planning.
• Coordinating and, when necessary, performing the clean-up and organization of the office.

Qualifications

• Degree/diploma in business administration or equivalent from a technical institute.
• Excellent command of written and spoken Arabic and English.
• Literate with MS Office Suite, Word, Excel, and Outlook.
• Able to perform multiple tasks simultaneously.

About Hill International

Hill International, with more than 4,300 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world.

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. family of companies.

Equal opportunity

Hill International is an equal opportunity employer/veteran/disabled.

Note

This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities, and other essential functions to be carried out as part of fulfilling the role mentioned. Various other duties as required.