Tax Supervisor

We Are Hiring Tax Supervisor

Join Our Team at ARIS Solutions - Enjoy a $500 Signing Bonus!

Location: White River Junction, Vermont, 72 South Main Street
Work Hours: Monday - Friday, 8 am - 4 pm

About Us:
ARIS Solutions is more than a workplace – it's a community dedicated to financial excellence and employee well-being. We enable our agency partners to focus on providing quality support to individuals with disabilities and veterans by managing their administrative and financial work. We believe that everyone should be able to stay in their own homes and choose their own care providers. We're excited to offer a $500 signing bonus to new hires, payable after 90 days of successful employment.

Position Summary:

The multistate Tax Supervisor oversees the technical and procedure-based aspects of the payroll tax function and provides training, support, and supervision to the Tax team. The Supervisor is responsible for the day-to-day operations of the team and for providing direction to ensure the accurate, timely, and compliant administration of payroll tax activities across multiple states and local jurisdictions, including filings, deposits, reconciliations, audits, and agency correspondence. The Tax Supervisor will stay current and ensure compliance and accuracy of policies and procedures in relation to tax related changes and software platform updates (CYMA, Annkissam, MasterTax, etc.). The Supervisor will work closely with other departments at ARIS such as bookkeeping, enrollment, payroll, and data entry to ensure everything the team does is properly communicated to all necessary team members, and along with the Tax Specialists will provide interdepartmental guidance and support to the ARIS team.

Duties and Responsibilities:

· Team leadership and supervision

o Training and supervision of tax team staff, including assigning work, setting priorities, and providing direction and coaching.

o Oversee the day-to-day operations of the tax team and ensure timely and accurate completion of all deposits, filings, and reconciliations by available staff.

o Monitor and compile real-time and historical performance metrics (filing and deposit timeliness, accuracy, notices and penalties, turnaround times, quality scores).

o Oversee and document all tax processes to ensure staff have up-to-date resources when encountering issues or questions.

o Ensure adherence to company policies, procedures, and compliance requirements.

· Tax compliance and filings

o Ensure payroll tax compliance across multiple states and local jurisdictions, including federal and state withholding, unemployment, disability, and local taxes.

o Oversee the payroll tax filing and payment calendars to ensure timely submission of returns, deposits, reconciliations, and year-end filings (e.g., W-2, W-3, and state equivalents).

o Review and approve payroll tax returns and deposits prepared by the team prior to submission; prepare and file complex or multi-jurisdiction returns as needed.

o Monitor changes in multistate payroll tax laws and regulations, assess their impact, and update policies and procedures and communicate changes to the team and to Payroll and Finance.

o Acts as the backup for processing payroll tax deposits and filings for all jurisdictions.

· Reconciliation and reporting

o Review payroll tax reconciliations between payroll systems and the general ledger, and oversee the investigation and resolution of discrepancies in wages and tax withholdings.

o Oversee quarter-end and year-end processing, including W-2 reporting.

o Provide regular status reports on tax compliance, deadlines, and open issues to the Finance Director.

· Agency relations, notices, and audits

o Serve as the escalation point for the team and interact directly with federal, state, and local tax agencies.

o Oversee the response to agency notices and tax audits, and review and approve responses and penalty abatement requests.

o Research and handle issues and escalations related to employer account setups, tax accounts, deposits, and filings.

· Systems and process management

o Knowledgeable in software and payroll platforms (CYMA, MasterTax, Annkissam, Netsuite) and understand how information is passed from one to another.

o Oversee employer and jurisdiction registrations and account maintenance, including FEIN, Department of Labor, Department of Revenue, and local account setups and rate updates.

o Oversee MasterTax and AnnKissam imports from CYMA, and lead payroll system updates, testing, and rollout of new jurisdictions or tax changes.

o Identify and implement process improvements to enhance compliance, documentation, and workflow efficiency.

· Collaboration and strategic support

o Work closely with other team supervisors to achieve overall division goals.

o Serve as a liaison between Payroll, Accounting, HR, other ARIS departments, and external payroll or tax vendors.

o Assist Director, when needed, in managing FMS programs, which includes strategic planning, business process redesign and implementation, policy redesign, implementation of new initiatives, and analysis of business functions.

· Performs other duties or special projects as required or as assigned.