Team Assistant & Office Manager - Munich (d/f/m)

Project Q GmbH ("Q") is a Germany-based DefenceTech company with offices in Berlin and Munich. We network market-available sensors, effectors, or situational awareness systems into a tactical IoT backbone that reliably provides armed forces and security agencies with cross-domain information superiority — automated, scalable, and cost-efficient.

Our solutions integrate seamlessly into existing defence and maritime infrastructures, delivering fast data fusion and AI-enhanced analytics for robust situational awareness in dynamic environments. We build platform-agnostic systems that enable real interoperability across domains.

We are growing fast and are looking for a hands-on person with a strong drive to get things done, support our team, and run our new office in Munich. You will play a key part in our journey, with plenty of opportunities for personal and professional growth.

• Run daily office operations in Munich, including vendor coordination, office supplies, and budget.

• Support the team and management with administrative and organisational tasks, including calendar coordination and business travel planning.

• Be the first point of contact for the team, visitors, and external partners.

• Plan and organise meetings, team events, and conferences.

• Prepare presentations, reports, and minutes.

• Maintain documents, files, and records in an organised and up-to-date way.

• Work closely with the finance team and your colleagues at our Berlin HQ to keep things running smoothly.

• Take on special projects as needed.

• Completed commercial training, a degree in business, management, personnel and organisational psychology or comparable practical experience.

• 3+ years of professional experience in a team assistant, office management, or similar role.

• Confidence with office and collaboration tools, ideally Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) or Google Workspace, and the ability to pick up new systems quickly.

• Strong organisational skills, a hands-on attitude, and a high level of initiative.

• Discretion, reliability, and a confident, friendly manner.

• Team spirit and strong communication skills.

• Excellent German and English skills, both written and spoken.

• The chance to be a part of our growth story and help to build a leading technology company.

• A varied role with real responsibility in a fast-moving environment.

• Flat hierarchies and a pleasant working environment

• Opportunities for professional and personal development.

• An annual €1,500 learning & development budget (available after probation).

• Flexible working hours.

• Part-time is possible (minimum 30 hours, spread over 5 days per week).

• Bike leasing and Urban Sports Club membership.

• 30 days of paid time off.