✨ TEAM SECRETARY / ADMIN ASSISTANT (UP TO $6,500 + 1-MONTH BONUS / CENTRAL / OFFICE HOURS) ✨

Company Overview

TALENTVIS Singapore Pte Ltd, established in 2000, is a leading recruitment service provider offering comprehensive HR solutions including permanent, temporary, contract staff placements, and payroll outsourcing across various industries.

Job Summary

Provide executive coordination and administrative support to the Department Head and team, managing schedules, communications, travel, and confidential records to ensure smooth departmental operations.

Responsibilities

• Coordinate and provide executive administrative support to the Department Head and team to enhance operational efficiency 📅
• Manage complex calendars and schedule meetings to optimize daily priorities and time management 🗓️
• Organize internal and external meetings, prepare agendas, book rooms, and record minutes to ensure effective communication 📝
• Arrange domestic and international travel logistics, including visa processing and itinerary planning, to support seamless travel ✈️
• Prepare and process expense claims, track reimbursements, and manage invoices to maintain accurate financial records 💳
• Facilitate clear and timely communication between the CEO’s Office and internal/external stakeholders to support collaboration 💬
• Support onboarding processes, coordinate team events, collate data, and manage confidential records to maintain organizational compliance 📂

Required competencies and certifications

• Diploma or Degree in Business, Administration, or equivalent field 📜
• Minimum 2 to 3 years of experience as a Team Secretary, Executive Assistant, or Personal Assistant 💼
• Proven expertise in managing complex calendars, coordinating travel arrangements, and tracking expenses 📊
• Excellent written and verbal communication skills demonstrating executive presence 🌟
• Strong organizational skills with the ability to manage multiple priorities effectively ⏱️

Other Information

Benefits

• Salary: $5,500 – $6,500 / month
• Working Days: Monday to Friday (10:00am – 7:00pm)
• Location: Central-West Singapore (One-North)
  
  EA Personnel Name: Lazarus Hein |EA Personnel No: R22107209 |EA License No: 04C3537