Technical Assistant to the Director

Brief Job Description

Key Responsibilities

• Strategic Support & Performance Monitoring
  

• Monitor and track progress against strategic goals, initiatives, and organisational KPIs across all teams.
  
• Identify risks, gaps, and opportunities, providing insights to support executive decision-making.
  
• Support the Director in driving operational improvements and continuous optimisation initiatives.
  
• Consolidate performance insights into clear and actionable executive reports.
  
  

• Operational Coordination & Effectiveness
  

• Facilitate alignment and collaboration across divisions to enable systems thinking and integrated execution.
  
• Identify inefficiencies and recommend process improvements to enhance operational performance.
  
  

• Data Analysis & Reporting
  

• Collect, validate, and interpret operational, financial, and commercial data.
  
• Develop dashboards, reports, and executive summaries for the Director and CEO.
  
• Maintain high standards of data accuracy, consistency, and integrity.
  
  

• Communication & Stakeholder Liaison
  

• Act as a bridge between the Director, senior management, and internal/external stakeholders.
  
• Ensure clear, consistent, and timely communication across all levels of the organisation.
  
• Track and follow up on key action items from leadership engagements.
  
  

• Meeting & Executive Support
  

• Prepare agendas, briefing materials, presentations, and reports for executive meetings.
  
• Attend high-level meetings and technical briefings, capturing key insights and action points.
  
• Ensure timely distribution of meeting outputs and follow-ups.
  
  

• Technical Advisory Support
  

• Interpret and translate complex technical, operational, and project information into clear, actionable insights.
  
• Support the Director in evaluating technical initiatives, proposals, and project performance.
  
• Provide structured inputs to support strategic planning and execution.
  
  

• Administrative & Executive Efficiency
  

• Manage the Director’s calendar, scheduling, and prioritisation of engagements.
  
• Coordinate travel, logistics, and executive support requirements.
  
• Optimise the Director’s time through proactive planning and prioritisation.
  
  

Requirements

• Bachelor’s degree in Business Administration, Engineering, Finance, Data Analytics, or a related field.
  

• Minimum of 2 years’ experience in a similar role (e.g., Executive Assistant, Business Analyst, Project Coordinator).
  

• Experience supporting senior executives in a fast-paced, multi-disciplinary environment.
  

• Strong experience in reporting, stakeholder engagement, and operational coordination.
  

• Proficiency in Microsoft Office (Excel, PowerPoint) and project management tools (e.g., Jira, MS Project).
  

Benefits

Company Benefits (post-probation)

• Medical Aid
  

• Retirement Annuity
  

• Funeral Cover
  

• Hybrid work
  

• Work Life-Balance: 4-day week
  

• 2 x 1 week vacation blocks per year + Unlimited Leave
  

• Annual bonus
  

• Skills Incentive Programme
  

• Learning and Development Budget