Technical Office Manager

Job Purpose

Responsible for managing techno-commercial activities related to tendering, prescription, and pre-qualification, while reviewing designs from a cost and feasibility perspective to identify savings opportunities, strengthen technical competitiveness, and ensure compliant, high-quality submissions that support business objectives.

Key Accountability Areas

Tendering & Commercial Management

• Supervise the preparation, review, and submission of technical and commercial tender proposals in line with project requirements.
• Ensure accuracy, completeness, and competitiveness of bid documents, technical submittals, and costing inputs.
• Coordinate with Sales, Estimation, and Engineering to align technical solutions with commercial requirements.
• Review tender risks and provide mitigation recommendations to management.

Prescription & Specification Management

• Guide and support the development of product and solution prescriptions with consultants and designers.
• Ensure technical specifications are aligned with company capabilities while remaining compliant with project standards.
• Review technical clarifications, presentations, and documentation before submission.
• Monitor prescribed projects and provide feedback to improve win rates.

Pre-Qualification & Vendor Registration

• Oversee the preparation and submission of pre-qualification documentation to clients and consultants.
• Review technical and compliance documents prior to final submission.
• Ensure all certificates, technical profiles, and records are updated and properly maintained.
• Verify alignment between client requirements and company capabilities.

Technical Design Review & Cost Optimization

• Review project designs, technical solutions, and material selections from a cost, manufacturability, and feasibility perspective.
• Analyze and recommend optimized technical alternatives that maintain quality and performance.
• Coordinate with Engineering, Procurement, and Production to validate technical feasibility and cost impact.
• Provide techno-commercial inputs to enhance competitiveness and practicality of technical proposals.

Role Accountability

HR Proficiency:

• Ability to recruit, recognize, and cultivate high performers and expose them in order to create a robust second line of management.
• Ability to recognize low performers and guide them to improve or release them.
• Ability to treat subordinates equally without any discrimination.
• Assessment criteria of subordinates is performance that leads to planned results.
• Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.

Responsibility:

• Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.
• Able to anticipate problems and make the necessary proactive steps to prevent them.
• Ability to take necessary and proper timely decisions.

Delivery:

• Deliver the required results in a timely manner with required quality and cost.

Making a Tangible Difference:

• Must make a tangible difference to his area of operation and exceed business expectations.

Business Planning and Performance:

• Able to transform the corporate goals into business plans.
• Able to plan, follow-up, and execute those plans, whether they are annual or development plans.
• Monitor the plan performance and initiate action to strengthen results and take corrective action accordingly.
• Provide periodic work progress reports.
• Responsible for monitoring and controlling budgets and expenses to achieve optimum cost efficiency.

Organizational Development:

• Develop the organizational structure according to the current requirements taking into consideration future and development plans.
• Ensure availability of job descriptions for all job roles and deployment.

Business Process Improvements:

• Develop, coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.
• Should be conversant and able to navigate through IT solutions especially those relevant to his job and business.
• Promote the automated systems and use them fully, to spread its culture.

Quality:

Quality is considered as alfanar’s prime competitive advantage; as such, managers are expected to act accordingly.

Adaptation:

Adapt to new and alternative techniques, technologies, management structures, and business models.

Health, Safety and Environment:

Ensure a safe, secure, and legal work environment as per the standard regulations.

Academic Qualification

Bachelor degree in Electrical Engineering or any relevant field.

Work Experience

6 to 10 years.

Technical / Functional Competencies

• Technical research
• Cost reduction analysis
• Cost reduction studies
• Feasibility, cost, and benefits analysis
• Sales technical support