Technical Project Coordinator
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Description
- The Technical Project Coordinator is responsible for coordinating and tracking healthcare IT and clinical AI project delivery from kickoff through go-live
- This role maintains project plans and milestones, facilitates cross-functional communication across Software Engineering, Product Management, Clinical Specialists, and Client Operations, manages project documentation and action items, and supports readiness activities so projects meet schedule, quality, and operational requirements
- Maintain and update project plans, timelines, and resource trackers for assigned healthcare IT and clinical AI projects
- Monitor progress against milestones, identify potential delays or bottlenecks, and escalate risks and issues to project leadership
- Coordinate cross-functional go-live readiness activities, including pre-launch requirements, testing checkpoints, and operational readiness criteria
- Draft and distribute clear project status updates and go-live communications to internal teams and external stakeholders
- Serve as a central point of contact for project queries and information flow among engineering, clinical, product, and client-facing teams
- Schedule project meetings, prepare agendas and pre-read materials, capture decisions and action items, and follow up with owners through completion
- Organize and maintain project repositories, templates, agreements, manuals, and reports with current, accessible version control
- Support dependency tracking across workstreams and help keep delivery aligned to agreed scope and timelines
- Apply established PMO processes and tools (for example, Jira, Confluence, or equivalent) to keep status accurate and visible
- Contribute to continuous improvement of project tracking, documentation, and communication practices
- 2+ years of experience in project coordination, project support, or project management, preferably in healthcare, IT, software development, or biotechnology (required)
- Strong written and verbal communication skills, including the ability to synthesize discussions into concise, actionable summaries (required)
- Ability to work independently and collaboratively across technical, clinical, and commercial stakeholders (required)
- Preferred: Experience in an Agile or Scrum software development environment
- Proficiency with project management tools such as Jira, Confluence, Asana, Trello, or equivalent (required)
- Bachelor’s degree in business administration, healthcare administration, information technology, or a related field, or equivalent practical experience (required)
- Preferred: Familiarity with healthcare compliance, medical imaging, or clinical workflows
- Strong Microsoft Office and Google Workspace skills, including Word, Excel, and PowerPoint (required)
- Strong organization, prioritization, and attention to detail when managing multiple overlapping tasks and projects (required)
- Preferred: CAPM, PMP, or active progress toward a project management credential
- Completes job responsibilities in a quality and timely manner
- Follows all local, regional and country laws concerning employment
- Promotes good public relations on the phone and in person
- Follows all DeepHealth policies and procedures
- Reports to work regularly as scheduled; consistently punctual with respect to working hours, meal and rest breaks, and maintains satisfactory personal attendance in accordance with DeepHealth guidelines
- Adapts and is willing to learn new tasks, methods, and systems
- Communicates, cooperates, and consistently functions professionally and harmoniously with all levels of supervision, co-workers, visitors, and vendors
- Practices universal safety precautions
- Follows data privacy, compliance, safety and confidentiality standards at all times
- Demonstrates initiative, personal awareness, professionalism and integrity, and exercises confidentiality in all areas of performance
- The employee must be able to perform the essential duties and responsibilities of the position, with or without reasonable accommodation