Temporary Administrative Assistant

Description

Are you interested in joining a company that was recently certified as a "Great Place to Work" for the fifth year in a row? If so, please read on...

We are seeking a self-motivated and professional Administrative Assistant. They should be customer-oriented, with strong verbal and written communication skills, excellent organizational skills, with the ability to work both independently and as part of a team.

Responsibilities

• Efficient use of Microsoft Word and Excel to generate accurate and timely technical reports
• Effective use of our ERP software and support systems to perform the following key functions:
• • Job opening and closure
  • Billing
  • Procurement
  • Assisting with quotations and data transfer
• Daily use of Microsoft Outlook and Teams to communicate with internal and external stakeholders
• Assist in providing real-time scheduling support by booking appointments and preventing conflicts
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Answer phone, screen phone calls, and route callers to the appropriate party
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• General clerical duties such as photocopying, faxing, and mailing, other duties as delegated by the Manager.
• Maintain a clean and organized office area.

Requirements

• Proficiency in MS Office (MS Word and Excel in particular).
• Strong attention to detail, including the ability to set priorities, manage multiple deadlines, and work under pressure.
• Ability to work independently and in a team environment with minimal supervision.
• Valid driver’s license.
• Fluent in English language
• Must be willing to work overtime, weekdays, and weekends to meet customer service requirements.

Preferred

• Superb written and verbal communication skills.
• Aptitude for learning new software and systems.
• Acumatica experience preferred but not required.

Physical Demands

• Long periods of sitting; occasional periods of standing and/or bending.
• Occasional lifting of up to 10 pounds.
• Uneven or slippery walking surfaces.
• Able to work overtime as needed.