Temporary Executive Assistant / Commander Support Staff (CSS)

Location: Joint Base Pearl Harbor-Hickam (Hickam AFB), HI
Clearance: Active Top Secret / SCI (Must be willing to take a polygraph)
Schedule: Full-Time (Core Hours: 0730 – 1600) this opening is Temporary

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Role Overview

We are looking for an experienced Executive Assistant to provide direct daily administrative, scheduling, and protocol support to Squadron leadership at Joint Base Pearl Harbor-Hickam. In this role, you will manage executive calendars, coordinate meetings across secure facilities, support official travel, and process military personnel actions.

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What You Will Do

• Calendar & Meeting Management: Proactively manage and deconflict the Commander’s schedule based on operational priorities; build clear calendar invites with read-aheads and location details.
• Meeting & Event Support: Set up VTCs, run presentation slides, track action items/minutes, and coordinate official events (Commander’s Calls, awards, and promotion ceremonies).
• Multi-Network Support: Securely handle and transfer administrative materials across classified and unclassified networks (NIPR, SIPR, JWICS).
• Travel & Protocol: Serve as the Defense Travel System (DTS) Approving Official (AO) for leadership travel, coordinate RSVPs, and work with security for visit requests.
• Personnel & CSS Administration: Process actions using standard Air Force systems (MilPDS, vMPF, ATAAPS, LeaveWeb, AFPAAS, SharePoint) and serve as a Drug Demand Reduction Trusted Agent.
• Executive Communication: Draft, format, and track official correspondence, taskers, and staff packages using clear Bottom Line Up Front (BLUF) standards.