TENDER CLERK
JOB DESCRIPTION
Key Responsibilities:
Prepare and issue invoices to hospitals in accordance with contract and delivery
Process purchase orders (LPO), sales orders, and related documentation
Track delivery status and ensure alignment between orders, delivery, and invoicing
Maintain accurate records of invoicing, payments, and transactions
Monitor accounts receivable and ageing reports
Provide payment receipts and support finance documentation
Support month-end and year-end closing processes
Coordinate with operations and suppliers to ensure smooth order and billing process
Maintain proper filing and documentation for audit and compliance purposes
Other Responsibilities:
To participate actively in any other new service that is introduced by the organization.
Comply with Company Policies, Health and Safety Policies.
Ensure conformance to all policies and procedures of ISO 9001:2015, ISO 14001:2015, OHSAS 18001:2015, GDPMD & ISO 13485:2015.
Ensure adherence to KPJ’s Core Value at all times.
Ensure adherence to related legal requirement.
Ensure compliance with financial and operational requirements.
Provide processes that support healthcare stakeholders in accordance with operational and service standards.
REQUIREMENT/ QUALIFICATION
Education: SPM and above.
Professional Qualification: Experience in billing, finance, or accounting is an added advantage.
Knowledge and Experiences: Minimum 1–3 years of experience in billing, accounting, or administrative role.
Skills & Competencies:
Special skills required
Strong attention to detail and accuracy
Basic understanding of invoicing and financial processes
Ability to manage documentation and records
Good coordination and communication skills
Personal attributes
High level of integrity and accountability
Detail-oriented and organized
Ability to work under pressure and meet deadlines
Good time management skills