Tendering Coordinator

1. Tender Preparation and Management:

• Review of Tender Documents: Thoroughly review tender documents to ensure that all requirements are clearly understood.
• Identification of Scope of Work: Identify and segregate the scope of work and prepare a checklist for necessary items.
• Preparing Documents for Tender Submission: Ensure all required documents are accurately compiled for submission.
• Pre-qualification Documents: Prepare the necessary pre-qualification documents for specific projects.

2. Coordination and Communication:

• Coordination with Sales: Collaborate with the sales team for further clarifications and prepare Request for Information (RFI) as needed.
• Internal Coordination: Act as the point of contact between the tender team and other internal departments to ensure all parties are aligned and informed.
• External Communication: Liaise with clients, suppliers, subcontractors, and other stakeholders to clarify project requirements, gather additional information, or provide updates.
• Follow-Up on Submissions: Track tender deadlines and ensure that all tenders are submitted on time and in the correct format.

3. Supplier and Subcontractor Engagement:

• Sending Enquiries to Suppliers: Send out enquiries to suppliers and follow up to obtain quotations.
• Subcontractor Agreement Review: Review subcontractor agreements to ensure they align with project requirements and standards.

4. Technical Expertise in Waterproofing:

• Product Knowledge: Maintain a strong understanding of the latest waterproofing materials, technologies, and industry standards to provide accurate technical information.
• Compliance with Standards: Ensure that all tender submissions meet legal and industry standards related to waterproofing systems, application methods, and quality standards.

5. Administrative Support:

• Maintain Tender Records: Keep detailed records of all tender submissions, correspondence, and documents related to waterproofing projects.
• Documentation Filing: Organize and maintain an efficient filing system for both electronic and hard-copy documents, ensuring they are easily accessible for review.
• Post-Tender Activities: Once the tender is awarded, assist with the handover process, ensuring all documentation is transferred smoothly to the project management team.

6. Project Progress Updates:

• Updating of Project Submission on Weekly Basis: Regularly update and track the status of project submissions to ensure that deadlines are met and all necessary information is current.

• Required Skills

• Language Proficiency

• Computer Proficiency/ AutoCAD

• Technical Know- How

• Interpersonal skills

• Communication skills

• Management skills

• Mathematical Skills

• Leadership

• Understanding to read drawings.

• Customer Oriented

• System Analysis Quality Control Analysis Desired Skills

• Knowledge of English, Hindi and any regional language.

• Analytical skills

• Effective Business correspondence skills

• Time Management

• Problem Solving Skills

• Must be presentable

• Safety Procedures and knowledge.

• Team building skills

• Material Management Education Degree/Diploma in Engineering Experience 3-5 years