Time and Leave Clerk

The position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), at the VA Western Colorado Health Care System, in the Clinical Management Service (Nursing). The primary purpose of the Time and Leave Clerk is to provide timekeeping and other clerical support for the Nursing Service of approximately 225 employees including Associate Chief Nurses and is the primary timekeeper for approximately 9 groups of time and attendance records.

Major duties include but are not limited to: Electronically recording daily time and attendance for ADPCS/Clinical Management (Nursing Service) with different appointments, i.e. GS, Wage Grade, full-time, part-time, or intermittent. This covers all shifts within a 24-hour period, seven days a week, including weekends and holidays. Completion and accuracy of the time and attendance records and for assuring that they are released to Payroll as required by regulation using the VATAS System. At the end of each pay period, is responsible for computerized payroll data entry for all Nursing Service Employees. Maintaining/editing Tour of Duty list for assigned Nursing Service employees. Typical duties would include: Posting includes regular hours or days worked, tour changes as needed, overtime, holiday pay, night differential, compensatory time (CT) earned or taken, Saturday and Sunday premium pay, absence for Leave Without Pay (LWOP), Absence Without Leave (AWOL), Military Leave, 90% Annual and Sick Leave, Authorized Absence (AA) and changes in T&L Units. Posting is made from the Certified Time Schedule. Obtaining proper supervisory approval for all changes made to scheduled tours of duty as well as providing technical advice on tour changes. VATAS Time and Leave Clerk. In conjunction with AcuStaf records all time and attendance for complex schedules for nursing staff to include recording annual leave, sick leave, FMLA, AWOL, comp time, overtime, and call offs to ensure all nursing and administrative staff receive proper pay with verification across both programs Acustaf and VATAS. Checking leave balances of employees to ensure balance is adequate for leave taken. The immediate supervisor is contacted when balances are not adequate for leave authorized or requested. Entering electronic requests for overtime, compensatory time for assigned Nursing Service employees, and responsibility for obtaining proper approvals on such requests. Advising appropriate Nursing Supervisors on a variety of items pertaining to pay plans, tours of duty, timekeeping coding, premium pay, compensatory time, etc. Analyzing time and leave coding errors and processing required corrections in the time and attendance records and obtaining higher level supervisory approvals. Preparation of corrected timecards in the event of errors or when employees have been placed on Continuation of Pay (COP). Typically, they may assure leave exceptions are corrected every period working in collaboration with Nurse Manager and at the end of each pay period, and is responsible for computerized payroll data entry for all Nursing Service employees. Provides routine information to callers, visitors and staff to facilitate the smooth flow of the clerical processes. Assisting and giving guidance to Patient Care Services employees regarding policies and regulations governing the time and leave system. Assists and instructs alternate timekeepers on rules and regulations of timekeeping. Types reports, letters, schedules, and other various materials as needed. Establishes and maintains files in accordance with the Records Control Schedule for historical time keeping information. Performs other related duties as assigned Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Time and Leave Clerk/PD017680

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Most recent SF-50 if you are a current or former Federal employee -Official Notification of Personnel Action (SF-50) noting your current position or most recently held position, tenure, type of position occupied (i.e., Excepted or Competitive), grade level and duty location. or current Federal employees, the SF-50 must be effective the first pay period of the current year or later. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.