Title Processor/Transaction Coordinator (Real Estate)
Summary
Coordinates real-estate title work, payoffs, and closing docs in Qualia, resolving liens and lender conditions to move transactions to clear-to-close.
We are seeking an experienced and detail-oriented Title Processor / Transaction Coordinator to join our growing Title Operations team. The Processor plays a critical role in moving real estate transactions from file opening to clear-to-close by coordinating title requirements, payoffs, lender conditions, and all necessary documentation.
Responsibilities
- Review title commitments, requirements, and exceptions for accuracy and completeness.
- Identify and resolve title issues, including liens, judgments, ownership discrepancies, and legal description concerns.
- Coordinate and track mortgage and HELOC payoff requests.
- Manage HOA and condominium estoppels, including assessments, fees, and violations.
- Serve as the primary point of contact for lenders, agents, buyers, and sellers throughout the transaction process.
- Monitor loan status, underwriting milestones, and clear-to-close timelines.
- Maintain accurate file information in Qualia, including financials, contacts, and property details.
- Communicate transaction updates and outstanding requirements to all parties.
- Ensure all title, lender, and settlement conditions are satisfied before closing.
- Coordinate file handoff to the closer and support a seamless closing experience.
- Create and manage follow-up tasks to ensure deadlines and requirements are met.
Requirements
- Previous experience in title, escrow, mortgage processing, or real estate transaction coordination required.
- Experience using Qualia or similar title production software preferred.
- Knowledge of Florida title and real estate closing procedures preferred.
- Strong understanding of title commitments, payoffs, lender requirements, and settlement processes.
- Excellent organizational and time-management skills.
- Strong communication and customer service abilities.
- Ability to prioritize multiple files and meet strict deadlines.
- Proficiency in Microsoft Office and business software applications.
Skills & Competencies
- Attention to detail and accuracy
- Problem-solving and critical thinking
- Strong written and verbal communication
- Time management and multitasking
- Customer service and relationship management
- Ability to work independently and collaboratively
- Sense of urgency and follow-through
Benefits
- HMO with 1 free dependent upon hire
- Life Insurance
- 20 PTO credits annually
- Night Differential Pay
- VL and SL cash conversion
- Annual Performance-Based Merit Increases and Employee Recognition
- Great Company Culture
- Career Growth and Learnings
- Equipment provided by the company
- Permanent WFH (Mondays to Fridays, fixed weekends off)
- PHP 58,000 to 62,500 all in