Top Shop Administrative Assistant

JOB DESCRIPTION

Position Title: Administrative Assistant I Department: Executive Services

Salary Range: D.O.E. Reports to: Top Shop Manager

Employment Status: Seasonal FLSA Status: Non-Exempt

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POSITION SUMMARY)
Perform clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Generally assist management staff to ensure efficient and productive operation of the administrative function of the department.

ESSENTIAL FUNCTIONS & DUTIE

• Welcomes and directs visitors and clients;
• Use computers for various applications, such as database management and word processing with an emphasis on work orders and billing administration;
• Answer telephones and emails; provide information and direct inquiries to the appropriate department/personnel;
• Responds to and resolves administrative inquiries and questions;
• Create, maintain, and enter information into databases;
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material;
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions;
• Possess the ability to react productively to other duties as reasonably assigned.