Tour Business Manager

Essential Job Functions

• Act as primary liaison between corporate, tour, and venue for assigned engagements. Work closely and maintain constant communication with the Show Manager, the Promoter, Routing & Tours, and venue representatives to address on-site issues, unexpected costs, and to ensure that all parties adhere to the provisions of the contract.
• Review all engagement contracts & addenda for terms and conditions of assigned engagements.
• Review and validate box office statements documenting ticket sales and distribution.
• Administer and track usage of complimentary tickets, ensuring adherence to the company's usage and documentation policies.
• Prepare a preliminary "pre-settlement" for each engagement, intended to cover/include all specific contractual provisions, anticipate expected costs, contractual issues, and any disputed items resolved between the parties.
• Conduct the final settlement with the local promoter or the venue for each engagement.
• Manage, control, and maintain a full accounting of all local show expenses, taxes, performer fees, etc.
• Manage, control, and maintain personnel manifests for the purposes of foreign tax reporting and/or withholding.
• Facilitate vendor payments by reviewing support documentation, acquiring approvals, and submitting for payment.
• Monitor actual vs. budgeted cost and assist in the creation of budgets for both show overhead and local engagement costs.
• Assist with compiling payroll information for unit employees and submit to corporate Payroll by established processing deadlines to ensure that unit employees are paid timely and accurately.
• Prepare daily, weekly, and post-engagement reports on a timely basis as required by company policies and procedures.
• Manage expense report processing (within the Travel and Entertainment program – Concur.) Manage, control, and maintain virtual American Express payments for group hotel bookings.
• Create and manage purchase order process for tour expenses (marketing, local costs).
• Assist accounting with monthly accruals for tour expenses.
• Other projects as assigned.

Job Qualifications

• BS/BA in accounting, finance, or a related discipline, or equivalent relevant work experience.
• 2-4 years of experience with functional ownership, including responsibility for planning, execution, performance management, and decision-making within a business area.
• Proficiency in Microsoft Office. Strong Excel skills.
• Ability to work on a broad range of financial/accounting projects simultaneously.
• Self-starter, with the ability to adapt in an ever-changing, fast-paced, high-growth environment.
• Self-motivated, strong sense of ownership and initiative, and ability to exercise independent judgment. Flexibility and the ability to multitask among competing and changing priorities are essential.
• Strong written and verbal communication skills, strong interpersonal skills to work comfortably with people of very diverse personalities, backgrounds, and cultures. Knowledge of foreign cultures and multiple languages is a plus.
• Willingness and desire to work a flexible schedule including nights and weekends. Travel domestically and/or internationally when required (less than 10%).