Training Admin Executive (AP)

Job Description
• Manage the end-to-end processing of funding applications, claims, disbursements, refunds, recoveries, and exception cases in accordance with prevailing funding policies and guidelines.

• Review and validate funding claims and supporting documentation to ensure completeness, accuracy, eligibility, and compliance requirements are met.

• Administer government funding schemes and other applicable grant programmes.

• Monitor claim submissions, funding status, and payout processes to ensure timely disbursement and resolution of outstanding cases.

• Handle enquiries, appeals, and escalations relating to funding applications, claims, and disbursements.

• Validate and process invoices, receipts, payments, funding payouts, refunds, and other financial transactions accurately and within agreed timelines.

• Maintain accurate transaction records and ensure proper documentation for audit and compliance purposes.

• Ensure integrity and accuracy of financial data through regular reviews and reconciliations.

• Support internal and external audits by preparing documentation, reports, and responses to audit queries.

• Adhere to established SOPs, policies, and work procedures to ensure operational excellence and consistent service delivery.

• Participate in system enhancements, process improvement initiatives, and implementation of new workflows and controls.

• Support ad-hoc projects, cross-functional initiatives, and any other duties assigned by Management

Requirements
Possess at least a Diploma or minimally 2 yrs of relevant experience for staff performing the operational functions.

• Proficient with computer use (i.e. Microsoft Word, Excel).

• Able to communicate in English and be conversant in a second language (i.e. Malay, Mandarin or Tamil)

• Experience handling government funding schemes, grants administration, or training industry funding programmes will be an advantage.

• Knowledge of accounting principles, financial controls, and audit requirements.

• Experience with funding portals, claims systems, or learning management systems will be advantageous.

Special Knowledge or Skills:

• Good interpersonal and communication skills (oral and written)

• Detailed and meticulous

• Able to work under pressure to meet deadlines.

• Strong problem-solving and analytical skills

WFO@AMK, M-F: 8.30am - 6pm
2-year contract