Training Administrator - German & English speaking

Due to continued expansion and increasing demand from our global clients, GP Strategies is looking for bilingual Training Administrators (German & English) to join us on an initial 12-month contract — with a clear and genuine possibility to transition into a permanent role as our growth continues.

Starting in November, the roles can be undertaken on a fully remote basis, or hybrid if you’re in close proximity to our office in Krakow.

As a Learning Administrator, you’ll play a critical role in ensuring training programmes run seamlessly — whether delivered virtually or face-to-face. You’ll be at the centre of operations, working with clients, trainers, and vendors to create outstanding learning experiences.

Your day-to-day will include:

• Coordinating and scheduling training sessions across multiple programmes
• Managing enrolments and issuing joining instructions
• Booking trainers, venues, accommodation, and logistics
• Liaising with vendors (hotels, catering, print suppliers, etc.)
• Handling participant and stakeholder queries via phone and email
• Ensuring sessions run smoothly and on schedule
• Maintaining accurate records across systems and reporting tools
• Identifying opportunities to improve processes and service delivery

What We’re Looking For

Essential:

• Fluent German and English (both written and spoken) — this is critical for success in the role
• Experience in administration, operations, or customer service
• Strong organisational and multitasking skills
• Excellent communication skills and attention to detail
• Confidence working across international teams and time zones
• Ability to stay calm and deliver under pressure

Nice to Have:

• Experience within learning, training, or L&D environments
• Familiarity with Learning Management Systems (LMS)
• Advanced Microsoft Office skills

What Success Looks Like

• Training programmes run smoothly, efficiently, and on time
• Stakeholders receive clear, professional communication
• Systems and data are accurate and up to date
• You build strong, trusted relationships internally and externally
• You proactively solve problems and enhance the learner experience

Why join us

At GP Strategies, growth is not just a commercial ambition; it is our purpose. We help organizations unlock performance through learning, leadership, and workforce transformation. As a Learning Administrator you will be adding value in everything you do to help shape the future of our business and set the standard for commercial excellence across OneGP.