TRANSPORT SUPERVISOR
JOB SUMMARY
To supervise and coordinate the safe,
efficient, and cost-effective operation of agricultural tractors, excavators, back
hoes, green leaf transport trucks, utility vehicles, loggers, mowers, and
related fleet equipment. The role ensures proper fleet utilization,
driver/operator discipline, preventive maintenance coordination, fuel control,
compliance with safety standards, and timely transport operations.
KEY RESPONSIBILITIES
· Allocate vehicles and equipment according to
operational needs.
· Monitor fleet movement, utilization, and productivity.
· Ensure timely dispatch and return of
vehicles/equipment.
· Coordinate transport schedules with field, factory,
estate and operations departments.
· To
identify skill gaps, plan and schedule appropriate training programs for
drivers and operators.
· Conduct toolbox talks and safety briefings.
· Monitor
discipline, attendance, performance, and adherence to company procedures.
· Train operators on proper machine handling and fuel
economy practices.
· Investigate accidents, incidents, and operational
complaints.
· Conduct daily inspection checks on fleet and
equipment.
· Report breakdowns and coordinate repairs with workshop
personnel.
· Ensure preventive maintenance schedules are followed.
· Monitor machine condition and minimize downtime.
· Maintain fuel records, mileage/hour-meter reports and
monitor fuel consumption and identify abnormal usage.
· Control unauthorized vehicle or equipment use.
· Assist in reducing transport and operational costs.
· To ensure
smooth, cordial and efficient inter departmental cooperation for efficient
delivery of services and optimizing of Company resources.
· Implement
budget and control resources within the section and ensure that targets are
achieved at the expected cost.
· Enforce
safety standards and adherence to company policies and procedures, existing
social audits and be involved in such committees as may be required.
· Allocate
tasks to drivers, operators & ensure
set targets are achieved.
· Keep
vehicle records, logbooks, insurance, and inspection reports updated
· Ensure
drivers follow traffic laws and company policies
· Ensure
vehicle licensing and insurance are valid
· Train or
guide drivers/Operators on safety and proper vehicle, tractors, excavators, loggers
and Back hoes handling.
· Inspect
vehicles for roadworthiness and cleanliness
· Reduce
breakdowns and operating costs
· Maintain
accurate records for Fleet movement, Fuel usage ,Maintenance schedules, Driver attendance,
Breakdown reports, Trip sheets and machine operating hours.
· Prepare
daily, weekly, and monthly operational reports.
· Monitor
vehicle licensing, insurance, and inspection validity.
· Enforce transport safety
policies and company regulations and Conduct routine safety inspections.
· Ensure compliance with
traffic laws, occupational safety, and environmental standards.
· Ensure all vehicles carry required safety
equipment and documentation.
· Perform any other duties as may be assigned by your
supervisor.
Requirements
Required
Qualifications
1. Education
Diploma
in Agricultural /Mechanical/ Automotive Engineering,
Applicants
with Certificate/ Diploma in Fleet management will have added advantage.
2. Experience
· Over
3 years’ experience in Fleet/transport Supervision in a busy Agricultural or Commercial
set up
· Experience
with agricultural and heavy machinery operations preferred.
· With
valid driving license and over 5 years driving experience
3. Skills & Competencies
· Good
leadership and supervisory skills with ability to manage drivers and machine
operators.
· Good
reporting and record-keeping skills.
· Basic
computer skills (Excel, transport systems, fleet records).
· Strong
problem-solving and decision-making abilities.
· Good
communication and teamwork skills.