Transportation Manager

Position Summary

The Transportation Manager is responsible for the safe, compliant, and efficient operation of Passel Farms' entire vehicle fleet, spanning a 40-unit DOT-regulated tractor-trailer fleet (live haul and feed haul) and a 100-vehicle light-fleet used for field and site service across the company's reproductive sites, grow-finish barns, feed mills, and support operations. This role owns FMCSA/DOT regulatory compliance, driver and dispatcher management, fleet maintenance oversight, safety technology programs (including the current Motive AI dashcam rollout), and fleet-related cost and performance reporting. The Transportation Manager works cross-functionally with Production, Safety/HR, and Procurement to ensure livestock and feed move on schedule while protecting animal welfare, biosecurity, and driver and public safety.

Key Responsibilities

DOT / FMCSA Regulatory Compliance

• Maintain the company's USDOT/MC operating authority, safety rating, and CSA/SMS BASIC scores
• Own and audit Driver Qualification (DQ) files: medical certifications, MVRs, background checks, road tests, and annual reviews
• Administer Hours of Service (HOS) policy and ELD compliance across the DOT fleet
• Run the DOT drug and alcohol testing program (pre-employment, random pool, post-accident, reasonable suspicion) per FMCSA Part 382
• Manage IFTA/IRP fuel tax reporting and interstate vehicle registration
• Ensure annual DOT vehicle inspections, preventive maintenance (PM) compliance, and CVSA out-of-service tracking
• Serve as primary point of contact for DOT audits, safety reviews, and roadside inspection follow-up

DOT Fleet Operations (Live Haul & Feed Haul)

• Direct daily scheduling and routing of live haul and feed haul loads in coordination with Production and the feed mill
• Enforce trailer sanitation and biosecurity protocols, including coordination with the truck wash
• Monitor DOA (dead-on-arrival) and Slow rate performance trends; drive corrective action with carriers, crews, and drivers
• Manage preventive maintenance scheduling, breakdown response, and backup unit availability to avoid load disruptions

Light Fleet Management (100 Vehicles)

• Oversee vehicle assignment, replacement cycles, and lifecycle budgeting for the light-fleet
• Administer the light-fleet telematics/AI dashcam program (currently Motive): event trigger configuration, video review workflow, and driver coaching based on flagged events
• Lead driver communication and change management around in-cab monitoring, including addressing privacy concerns and maintaining policy clarity
• Manage fuel card administration, mileage tracking, and non-CDL driver MVR/insurance requirements

Safety & Risk Management

• Lead accident and incident investigation, reporting, and root-cause corrective action across both fleets
• Partner with Safety/HR on transportation-related OSHA recordables and injury trend reporting
• Serve as liaison to fleet insurance carriers for policy renewals, claims, and loss-run reviews
• Design and deliver ongoing driver safety training and disciplinary/corrective action processes

Personnel Leadership

• Own hiring, onboarding, and qualification of driver roles in partnership with HR
• Manage performance reviews and corrective action related to safety and compliance violations

Reporting & Budget

• Deliver fleet cost reporting (fuel, maintenance, insurance, cost-per-mile) to leadership
• Own capital planning and budget forecasting for fleet replacement and technology investments
• Maintain KPI dashboards for DOA/Slow rates, safety metrics, and on-time load performance
• Own departmental B2A results