Transportation Supervisor

The Transportation Supervisor plays a crucial role in ensuring the smooth and efficient operations of RED Car USVI. This position is responsible for a variety of administrative and logistical tasks, supporting the Transportation Manager and collaborating with other departments to maintain high standards of service and operational efficiency. He/she will assist with scheduling, reconciliation, and various ground-based logistics, while fostering a positive and inclusive team culture.

Administrative Support

• Assist in all transportation administrative needs, including private VIP transfers and requests from other departments or locations.

• Ensure all charges are properly recorded and reconciled.

• Support the cruise ship operation by ensuring updates are accurate in FareHarbor.

• Report any employee or vendor issues to the Transportation Manager for follow-up.

Scheduling & Operations

• Create the weekly schedule for dispatchers, drivers, and vehicles by EOD on Thursday the week prior.

• Load the schedule into Paycom.

• Assign drivers and vehicles to trips in TripWorks based on the schedule.

• Review all next day's bookings and assignments for accuracy the night before.

• Confirm assignments in the Red Transportation Chat.

• Collaborate with the DMC team on group guest movements, including airport meet and greets, hotel arrivals and departures, and activities as assigned by the Transportation Manager.

• Drive vehicles and dispatch as assigned by the Transportation Manager.

• Assist as assigned with any ground-based logistics in support of RED's USVI operations, which may include the movement of goods and/or associates.

Reconciliation & Accounting

• Review the underpaid report daily and follow up on collecting payment.

• Cancel transient bookings with no payment if no payment is received within 24 hours.

• Monitor the AMEX Buoy Haus program’s bookings for accuracy.

• Ensure that all TripWorks driver assignments are accurate and that a driver and vehicle has been correctly assigned to each individual per booking.

• Ensure that all DMC bookings are assigned appropriately.

• Monitor upcoming transfers related to group travel and flag any issues to the Transportation Manager.

• Track the status of DMC groups to ensure accuracy against the A&D.

• Work with DMC coordinators to ensure that allocation is completed accurately.

• Receive invoices from third-party vendors.

• Reconcile trips in invoices to TripWorks for accuracy.

• Send reconciliation to the Department Manager for final approval.

• Compile a monthly report on Amex Usage for the Buoy Haus Amex program.

• Send the monthly report to the Manager for final approval.

• Bill the Buoy Haus Amex TripWorks Account once approved.

• Send payment email to Buoy Haus for payment and follow up with the Buoy Haus team on payment.

Communication & Culture

• Create a positive culture of inclusion and support between the transportation team.

• Communicate effectively and respectfully with the Call Center, team members, vendors, and guests.