Trust.Account Manager - Legal

Shared Service Center Manager – Company Secretary

Support for Client Services
As the Manager for the Shared Service unit for the Company Secretarial department of Citco Governance Services (CGS), you will directly liaise and communicate with our Citco Singapore and Hong Kong offices and directly reporting to the Head of Operations of CGS Manila. You are expected to manage the assigned work from these primary service offices (PSOs), delegate accordingly within the Manila team, and ensure that quality output is delivered to the PSOs.

Core responsibilities include:

• General support services to clients include, liaising and communicating by phone and e-mails.
• Review of legal documents such as standard resolutions, minutes and other documentations that are compliant with local legislation;
• Take ownership over more complicated tasks as assigned by the PSOs;
• Manage day-to-day activities relating to ad hoc tasks including review of all documents and emails;
• Ensure that Company registry books, including registry of members, directors and secretaries are up to date;
• Ensure documents in Viewpoint and Document Manager are completed and up to date;
• Review of Service Agreement(s);
• Review the relevant returns with the Registrar (if applicable);
• Monitor the changes in Law and process of the servicing jurisdiction.

Administrative

• Delegate tasks and assignments to team members
• Tasks Monitoring and monthly reporting
• Properly manage daily team operations

Qualifications:

• A chartered secretary is an advantage
• Has a background on Singapore and Hong Kong laws
• Demonstrates a good understanding of legal documents pertaining to AGM documents, board resolutions, directorship changes, shareholders ratifications, fund flows, incorporation to post incorporation documentations among others.

Be an active member of the CGS Manila Management team. Selected applicant must be willing to travel to the primary service offices as required.

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