Trust Accounting Specialist

SUMMARY

The Trust Accounting Specialist is responsible for supporting the daily operational and accounting activities of ONST. This position plays a critical role in maintaining the accuracy, integrity, and efficiency of fiduciary operations by processing trust account transactions, facilitating money movement, reconciling accounts, maintaining accounting records, and supporting financial reporting. This position combines trust operations, cash management, reconciliations, and accounting responsibilities and offers growth opportunities within ONST.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Initiate and process wire transfers, ACH transactions, check deposits, and check disbursements.
• Monitor pending transactions and resolve processing exceptions on a timely basis.
• Maintain transaction records and supporting documentation in accordance with company policies and record retention requirements.
• Assist with trust administration support activities.

• Perform daily reconciliation and analysis of corporate and non-corporate accounts, identifying and escalating unusual transactions, discrepancies, and potential risks.

• Process and track all movements between trust accounts, custodians, and banking institutions.
• Communicate regularly with banking partners regarding transaction processing and account maintenance.

• Ensure compliance with dual-control standards, internal control requirements, fiduciary regulations, and company policies governing money movement, operational processes, and accounting activities.
• Assist with maintaining the Trust Company's general ledger and accounting records.

• Prepare and post journal entries within record-keeping software and ensure appropriate supporting documentation is maintained.
• Support monthly, quarterly, and annual financial close processes
• Maintain supporting schedules for prepaid expenses, accruals, fixed assets, and other balance sheet accounts.
• Process account payable transactions, vendor payments, and employee expense reimbursements.
• Prepare reports and schedules requested by management.

• Identify trends, discrepancies, or operational concerns and report findings to management.

• Maintain confidentiality of client and company information.
• Assist with internal audits, external audits, and regulatory examinations by preparing documentation and reports as requested.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of 2 years experience processing financial transactions with a high degree of accuracy and attention to detail.
• Associate's degree in Accounting, Finance, Business, or related field preferred.
• Basic knowledge of accounting principles, reconciliations, and financial recordkeeping.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive client and company information.
• Ability to learn trust accounting systems, banking platforms, and company-specific software.
• Ability to work independently while maintaining strong collaboration with team members.
• Demonstrated commitment to accuracy, integrity, accountability, and compliance with established policies and procedures.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to hear and communicate verbally and in writing using English

WORK HOURS AND ENVIRONMENT

• This position primarily works in a temperature-controlled office environment.
• This position is a full-time position working standard ONST business hours of 8:30 a.m. to 5 p.m.
• This position is generally a five-day work week.

DRESS CODE

• Dress is generally business casual but should be appropriate for unexpected meetings with clients.