(UP $6K) Office Business Support Executive (Aviation Industry)

Job Details:

Salary: UP to $6,000 per month

Location: Raffles Place, Singapore

Working Hours:

• Monday to Friday, office hours
• Candidates should be flexible to support meetings or communications outside regular Singapore business hours when required, as the role may involve coordination with colleagues and stakeholders across different time zones.

Key Responsibilities:

Event Management

• Coordinate and manage corporate events, meetings, conferences, and business hospitality activities.
• Partner with internal stakeholders to understand event requirements and ensure successful execution.
• Arrange venues, catering, logistics, accommodations, and event materials as required.
• Provide on-site and administrative support for events, conferences, and business meetings.

Executive Support and Travel Coordination

• Provide proactive diary and calendar management support for the Singapore Leadership Team.
• Coordinate domestic and international travel arrangements, including itinerary planning and travel bookings.
• Manage travel-related documentation, including business visa applications and passport renewal coordination where required.
• Process expense claims and maintain related records.
• Organise meetings, including scheduling, agenda preparation, supporting materials, catering arrangements, and meeting room bookings.
• Coordinate video and audio conferencing arrangements and liaise with IT support when necessary.
• Maintain accurate records relating to meetings, travel, and executive support activities.

Office Administration and Operations

• Provide day-to-day administrative support including filing, scanning, printing, document preparation, and records management.
• Handle incoming and outgoing correspondence and direct communications appropriately.
• Serve as a key point of contact for office vendors, service providers, and building management.
• Coordinate office services and ensure timely processing of invoices and payments with the Accounts Payable team.
• Welcome visitors and provide reception and office support when required.
• Manage office supplies, equipment, furniture, and facilities requirements.
• Monitor office conditions and coordinate maintenance and repair works where necessary.
• Support workplace health, safety, and security initiatives to maintain a professional and productive office environment.
• Liaise with IT teams regarding office equipment, technology requirements, and related support.
• Coordinate office activities and initiatives to promote operational efficiency.
• Collaborate with regional and international colleagues to support business operations and administrative initiatives.
  

Requirements:

• Degree in Business Administration, Office Management or a related field.
• Relevant experience in executive support, office administration, event coordination, or business support functions.
• Strong organisational and multitasking skills with the ability to manage competing priorities.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV. We regret to inform that only shortlisted candidates will be notified.

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