US Onboarding Specialist

Position: US Onboarding Specialist
Location: Noida, Sector-62
Job Summary
We are looking for a detail-oriented and organized US Onboarding Specialist to manage the end-to-end onboarding process for candidates joining our US staffing workforce. The role involves coordinating with candidates, recruiters, internal teams, and third-party vendors to ensure all required onboarding documentation, background verification, and compliance requirements are completed accurately and within the required timelines.
Key Responsibilities
Manage the end-to-end onboarding process for candidates placed in the US staffing industry.
Coordinate with candidates and recruiters to collect and verify required onboarding documents.
Ensure all onboarding documentation is complete, accurate, and submitted within the required timelines.
Initiate and coordinate Background Verification (BGV) and follow up with relevant vendors for timely completion.
Track and maintain the status of background checks, employment verification, education verification, and other required screenings.
Review onboarding documents and identify any missing or incomplete information.
Coordinate with candidates for timely submission of pending documents and information.
Maintain accurate onboarding records and update candidate information in the ATS/HRMS or relevant internal systems.
Work closely with recruitment, HR, compliance, payroll, and operations teams to ensure a smooth onboarding experience.
Address candidate queries related to the onboarding process and documentation.
Maintain trackers and prepare regular reports related to onboarding and BGV status.
Ensure confidentiality and proper handling of candidate and employee information.
Provide support for US IT Recruitment activities during available/spare time, as required by the business.
Required Skills and Qualifications
Experience in US Staffing, US Onboarding, HR Operations, Background Verification, or US IT Recruitment is preferred.
Knowledge of US onboarding processes and documentation will be an advantage.
Experience in handling Background Verification (BGV) processes.
Good understanding of document verification and compliance requirements.
Excellent verbal and written communication skills.
Strong attention to detail and follow-up skills.
Ability to manage multiple activities simultaneously.
Proficiency in MS Excel, Word, and other relevant tools.
Preferred Experience
1–3 years of experience in US Staffing, US Onboarding, HR Operations, Background Verification, or US IT Recruitment.
Candidates with experience in US Onboarding/BGV along with basic US IT Recruitment exposure will be preferred.
Key Competencies
Attention to Detail
Strong Follow-up Skills
Communication Skills
Time Management
Documentation Management
Stakeholder Coordination
Confidentiality and Professionalism

Location: Noida, Uttar Pradesh, India

Skills required for this job:

• Compliance management
• Documentation management
• Employee onboarding
• HR operations
• Information technology recruitment (IT recruitment)
• Microsoft 365
• Staffing
• Verification