Utility Relocations Coordinator

Who We Are:

RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary:

We are looking for candidates in the Washington D.C. or Richmond, VA area

Uility Relocations Coordinator is responsible for coordinating utility relocation activities supporting transportation, rail, transit, highway, roadway, and other infrastructure projects. This role works closely with project managers, utility owners, engineering consultants, contractors, public agencies, and clients to facilitate utility coordination activities, maintain project documentation, track relocation progress, and support successful project delivery.

The Utility Relocations Coordinator serves as a key liaison between project stakeholders, ensuring utility relocation activities remain aligned with project schedules, engineering requirements, regulatory expectations, and client commitments.

Essential Duties & Responsibilities:

• Coordinate utility relocation activities throughout planning, design, construction
• Serve as a day-to-day point of contact for utility companies, consultants, contractors, municipalities, and project teams
• Schedule and facilitate coordination meetings with utility owners and project stakeholders
• Monitor utility relocation activities and communicate project updates to internal and external stakeholders
• Maintain utility tracking matrices, conflict matrices, project schedules, and relocation status reports
• Track utility commitments, action items, permits, agreements, and project milestones
• Ensure project documentation is accurate, complete, and maintained in accordance with client and company standards
• Assists in preparing meeting minutes, reports, correspondence, and project documentation
• Coordinate utility conflict reviews with engineering and design teams
• Assist with reviewing utility plans, drawings, relocation schedules, and engineering documentation
• Support constructability reviews and identify potential utility owners and project teams
• Coordinate requests for information between utility owners and project teams
• Build productive working relationships with utility companies, municipalities, railroads, contractors, and client representatives
• Communicate project schedules, utility requirements, and relocation status updates
• Assist with resolving routine coordination issues while escalating complex matters to project leadership
• Support project managers with schedule updates, project reporting, meeting preparation, and project coordination
• Assist in monitoring utility relocation milestones and identifying potential schedule impacts
• Support procurement, permitting, agreement preparation, and project closeout documentation
• Maintain knowledge of utility relocation practices, industry standards, and applicable regulations
• Participate in project meetings, training opportunities, and professional development activities
• Travel up to 25–40%, depending on project assignments
• Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values
• Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions
• Adhere to all company policies, procedures, and applicable laws and regulation
• Other duties as assigned or required to meet the business needs