Vehicle Biller
Description
Vehicle Biller
About the Role
The Vehicle Biller ensures all retail, lease, and wholesale transactions are documented accurately, compliant with federal/state regulations, and submitted promptly for funding. This role supports Finance Managers, Sales, and Accounting in maintaining deal accuracy and financial integrity.
Essential Functions / Key Responsibilities
- Review deal jackets for accuracy and compliance.
- Submit funding packets to lenders and track contracts-in-transit.
- Bill deals into the DMS and validate financial components.
- Verify rebates, incentives, and OEM program requirements and documentation.
- Reconcile rebate receivables and track outstanding items.
- Support wholesale and internal transfer (flip) processing.
- Assist with inventory reconciliation and vehicle billing.
- Track, communication and correct deal errors or missing documents to management.
- Support Finance Managers with administrative tasks.
Additional Responsibilities
- Assist Title Clerk with titling documentation.
- Provide backup support during month-end close.
Requirements
Qualifications
- 2+ years automotive finance, billing, or accounting experience.
- Strong understanding of deal structure and compliance.
- Proficiency with DMS and OEM reporting systems.
- High attention to detail and strong problem-solving skills.
Work Environment
Office environment with collaboration between Finance, Sales, and Accounting
Physical Requirements
- Prolonged sitting
- Document organization
- Lifting up to 20 lbs
Schedule
Full-time; increased hours during month-end and peak sales times.
KPIs
- CIT Aging
- Deal Accuracy Rate
- Funding Timeliness
- Rebate Reconciliation Accuracy
Compensation
$24-$30/hr (based on experience and performance)