Vendor Payment Specialist

KEY ACCOUNTABILITIES
• Vendor and Freelancer Onboarding: Facilitate the setup of external vendors and
freelance partners in the agency’s systems, ensuring compliance with internal
policies and legal requirements (e.g., contracts, tax forms).
• Invoice Verification and Processing: Review and process vendor and freelancer
invoices, confirming accuracy against contracts, POs, and allocated project
details before submitting for payment.
• Payment Scheduling and Execution: Manage payment workflows and preparing all
POs, POCs, SVs and SVCs , ensuring timely and accurate disbursement to
vendors and freelancers in line with agreed terms and agency cash flow
policies.
• Issue Resolution and Communication: Act as the main point of contact for
payment inquiries, resolving disputes or discrepancies with vendors and
freelancers promptly and professionally.
• Record Maintenance and Reporting: Maintain accurate records of vendor
agreements, payments, and outstanding balances, providing regular reports to
support financial planning and audits.
• Freelance Data and Global Tracking: Keep accurate and timely records of all FLE
requests and extensions
PEOPLE & CULTURE
• You’re becoming confident in your role and craft, delivering great work while
learning from senior colleagues. You take feedback onboard and help those
who are newer than you.

THOSE WHO SUCCEED
• …Are eager to hone their craft. They’re dependable, pay attention to the little
details and seek feedback to push themselves forwards
EXPERIENCE WE THINK YOU’LL NEED
• 2–3 years of industry experience within a professional discipline.
• Strong foundation in delivering best practices and collaborating with senior
team members.
• Bachelor’s degree or equivalent practical exposure.
COMMITMENT TO POLICY
• Apply HR, Finance and IT policies, seeking guidance and clarity as required.
• Follow Health and Safety policies and report challenges as required.