Vetting clearances – administrative support

Job Title\: Vetting clearances – administrative support

Location\: Manchester

Referral Scheme\: £1000

Grade\: GG07

You’re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development.

We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don’t feel you can talk to your Line Manager, you can contact your HRBP.

PLEASE NOTE Should you be invited for interview, you will be giving consent for the Recruitment Team to contact you and your line manager regarding your application for this opportunity.

Role description\:

Working closely with the Clearance Administrators and wider Security team, you will provide administrative support across a range of clearance-related activities, helping to maintain compliance, support business operations, and deliver an excellent service to employees, contractors, and stakeholders.

This is an excellent opportunity for someone with strong administrative skills who is interested in developing a career within personnel security, vetting, or security operations.

Core duties\:

• Provide administrative support to the Clearance Administration team, including managing shared mailboxes, responding to routine queries, and supporting wider Security team activities and projects
• Maintain, update, and securely manage clearance records, databases, trackers, and sensitive documentation in line with company policies and security requirements
• Support the administration and coordination of security clearance applications, renewals, transfers, and visitor clearance requests, including monitoring clearance expiry dates and renewal activities
• Prepare, issue, track, and validate clearance-related documentation and information, liaising with employees, contractors, and internal stakeholders to obtain required records and documentation
• Produce reports and management information to support operational oversight and decision-making

Essential skills\:

• Previous experience in an administrative, coordination, or support role
• Strong organisational skills with excellent attention to detail
• Ability to handle sensitive and confidential information with discretion and professionalism
• Good written and verbal communication skills
• Proficient in Microsoft Office applications, particularly Outlook, Excel, Word, and Teams
• Ability to manage multiple tasks and prioritise workload effectively
• A proactive approach and willingness to learn new processes and systems

The Security team\:

We are looking for a highly organised and detail-oriented Clearance Administration Support professional to join our Security team. This role plays an important part in supporting the administration of security clearance activities across the business, helping to ensure records are maintained accurately and key processes are completed efficiently.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best.

You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive\:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date\: 4th November 2026