Vice President (TS Finance & Administration)

Position Information

Hiring Manager:

Senior Director

Department:

Technology Solutions

Department Overview

The Technology Solutions (“TS”) Department is responsible for designing and delivering state of the art technology solutions that are designed to create efficiency, mitigate risk and grow revenue for the Firm. Technology Solutions is also responsible for defining, managing and executing a robust Cyber Security program following the NIST Cyber Security Framework. Technology Solutions focuses on technical excellence through innovative application designs, robust data integration and analytics, high availability infrastructure and gold level service for our key stakeholders with information security embedded throughout. Critical functions within Technology Solutions include Project Management, Vendor Management, Business Analysis, Enterprise Data Governance and Stewardship, Application Development and 3rd Party Integration and Strategic and Secure Infrastructure and Operations. The Technology Solutions Department collaborates closely with Firm leadership and business unit heads to develop plans in line with business objectives.

Position Responsibilities

TS is seeking a highly motivated individual to assume key operational responsibilities such as contract approvals, invoice processing, financial reporting and AI financial governance while helping modernize and scale our processes. This individual will ensure continuity of critical finance operations and bring a forward-looking mindset focused on process improvement, automation, data-driven decision making and disciplined oversight of consumption-based AI investments to increase efficiency, strengthen cost transparency and reduce manual effort.

Responsibilities include, but are not limited to:

• Financial Governance & AI Consumption Management
  • Establishing and managing financial governance framework including controls, approval processes, spending policies and oversight for investments across enterprise licenses, vendor platforms, cloud-hosted solutions, internally developed applications and agent-based systems
  • Designing funding and approval workflows for AI initiatives including token requests, model consumption limits, department budgets, budget thresholds, exception management and financial guardrails
  • Developing cost allocation and chargeback methodologies for AI-related expenses across business units, products, projects and applications to strengthen transparency, ownership and accountability
  • Monitoring AI utilization and spend while establishing reporting and analytics that provide leadership visibility into operational costs, usage trends, capacity requirements, budget performance and emerging risks
  • Partnering with technology and business stakeholders to evaluate new use cases, models, vendors and investments including comprehensive total cost of ownership assessments covering licensing, infrastructure, token consumption, support and maintenance
  • Providing executive-level reporting and recommendations on investment priorities (AI and other), spending trends, cost optimization opportunities, business value, return on investment, efficiency gains and the long-term financial implications of emerging technologies
• Transformation & Innovation
  • Identifying and leading opportunities to streamline, standardize and automate financial processes across planning, vendor management, contract administration and portfolio governance
  • Evaluating and implementing AI-enabled capabilities that improve forecasting accuracy, reduce manual effort, strengthen controls and enhance decision-making
  • Developing business cases and methodologies to measure total cost of ownership, business value, return on investment and efficiency gains for automation, AI initiatives, reporting and operational improvement investments
  • Establishing a culture of continuous improvement through process optimization, advanced analytics and data-driven decision making
  • Partnering with TS leadership to modernize finance operations and support the Firm's long-term growth and scalability objectives

Candidate Requirements

Qualifications & Experience:

• Bachelor’s degree is required
• 10+ years experience in Financial Planning & Analysis (FP&A), financial operations, contract management, budget administration or portfolio financial oversight functions
• Proven track record of driving operational excellence through process redesign, automation, workflow optimization and AI-enabled solutions
• Experience managing complex budgets including forecasting, variance analysis, investment prioritization and expense governance
• Experience partnering across teams and senior business stakeholders to drive measurable results
• Exceptional communication and stakeholder management skills with the ability to influence decision-making across all levels of the organization
• Demonstrated understanding of consumption-based technology pricing models including cloud services, software licensing, API consumption, AI model utilization, token consumption and other usage-based cost structures
• Experience developing governance processes, controls, approval workflows and spending policies for variable-cost technology services in rapidly evolving environments
• Ability to understand and communicate the financial implications of AI technologies, including model selection, infrastructure costs, licensing structures, vendor pricing and consumption economics
• Experience building forecasting, budgeting, capacity planning and demand management models where costs are driven by utilization, adoption and business demand rather than fixed annual agreements
• Experience evaluating total cost of ownership, cost allocation and chargeback methodologies and investment business cases for technology platforms, AI solutions and digital products
• Experience partnering with technology organizations, cloud platforms, software vendors and AI solution providers to negotiate and optimize commercial terms and consumption-based agreements
• Demonstrated ability to effectively leverage AI tools in day-to-day work, with strong critical thinking to assess accuracy, limitations and appropriate use of AI generated outputs
• Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Critical Competencies for Success

Our Gold Standards define key behaviors and competencies across 4 dimensions: Leadership, Achieving Results, Personal Effectiveness and Thinking Critically. These behaviors and competencies drive our ability to win together.

• Leadership: Role models in this area consistently focus on the right goals and priorities and continually develop themselves and others. Always team players, they influence and engage with others to contribute to a supportive and inclusive culture where all feel welcome.

• Achieving Results: Role models in this area are high achievers who develop careful plans and deliver consistently and effectively. They hold themselves and others accountable for delivering high quality results, and they remove barriers to ensure others can contribute and grow.

• Personal Effectiveness: Role models in this area build strong relationships, treat others with respect and communicate effectively. They are driven to exceed expectations and are adaptable to changing circumstances.

• Thinking Critically: Role models in this area understand our business, rely on analytical reasoning and seek diverse perspectives to solve problems. They are forward thinking, anticipating issues and addressing them in advance.

The department-specific competencies define the knowledge, skills and abilities that are needed to successfully perform the functional or technical work of this role.

• Technical Support: Triages, troubleshoots and resolves technical support issues. Escalates issues as needed.

• Software Development Principals: Utilizes software development, secure programming principles and a knowledge of programming languages to develop, configure and / or integrate new software and applications.

• Business Needs Assessment: Identifies business needs across departments within the Firm to understand the challenges, goals and problems that the business needs to solve and identifies appropriate technical solutions.

• Data Management and Information Security: Manipulates, restructures and / or queries data for various purposes, including reconciling issues in the database, designing database structures and / or generating reports. Adheres to governance principles and maintains data integrity and security.

• Risk Management: Identifies, forecasts and articulates ways to pursue and manage informed risks in ambiguous, complex or uncertain situations based on sound value propositions and an analysis of potential rewards and costs.

• Testing: Evaluates the functionality of an application, system or solution to ensure that requirements have been met and defects have been identified. Applies an understanding of end user requirements and usage in the end-to-end system to produce a quality product.

• Industry Knowledge: Demonstrates an understanding of the Firm's position in the industry, including its complex structure and competitive advantage in the marketplace. Monitors industry trends and changes and recognizes their relevancy and implications.

• Technical Communication and Documentation: Documents and communicates technical processes and procedures in area of specialty to stakeholders. Adapts the level of detail and specificity based on the needs of the intended audience.

• Vendor Management: Manages and coordinates with external vendors. Researches and identifies new vendors as needed and monitors performance.

• Relationship Management: Builds and maintains effective partnerships with internal clients and end users by advising on their needs and options, advocating for their business within the Technology Solutions department and managing expectations appropriately.

• Project / Program Management: Manages Technology Solutions project elements considering conflicting priorities, interdependencies, business objectives, communications and available resources.

• Innovative Mindset: Leverages an agile and creative mindset to drive innovative value creation, continuous process improvement and proactive learning through new technology, processes and people.

Compensation and Benefits

For Illinois Only: It is expected that the base salary range for this position will be $115,000 to $180,000. Actual salaries may vary based on factors such as skills, experiences and qualifications for the role. The total compensation package for this position may also include other elements and discretionary awards in addition to a full range of medical, financial and / or other benefits (including 401(k) eligibility and various paid time off benefits such as vacation, sick time and parental leave) dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an ‘at-will position’ and the Firm reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance, Firm or individual department / team performance and market factors.

Golub Capital is an Equal Opportunity Employer.

Due to the highly regulated nature of Golub Capital’s business and because of the sensitivity of the information that all personnel have access to, Golub Capital performs extensive and thorough pre-hire screens to ensure that its personnel act with expected levels of integrity, professionalism and personal responsibility.

Please review Golub Capital’s US Job Applicant privacy notice and, for California residents, the California Applicant privacy notice for information on how your personal data is collected, processed and stored.