Virtual Assistant - Onsite

The Virtual Assistant provides administrative and operational support to ensure smooth day-to-day business activities. This role focuses on organization, communication, and coordination, with a light emphasis on logistics-related tasks such as scheduling, tracking, and documentation. The VA works closely with internal teams and external partners to keep operations running efficiently.

Key Responsibilities

• Provide general administrative support including email management, data entry, and document organization
  

• Coordinate schedules, meetings, and calendars across teams
  

• Assist with logistics-related tasks such as order tracking, shipment follow-ups, and delivery coordination
  

• Maintain accurate records for inventory, vendors, and logistics documentation
  

• Communicate with suppliers, carriers, or service providers as needed
  

• Prepare reports, trackers, and status updates
  

• Support basic project coordination and task follow-ups
  

• Ensure information is organized and easily accessible
  
  

Requirements

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role
  

• Strong organizational and time-management skills
  

• Excellent written and verbal communication skills
  

• Basic understanding of logistics, supply chain, or operations coordination
  

• Proficiency with common productivity tools (Google Workspace, Microsoft Office, CRM Tools)
  

• Ability to manage multiple tasks and meet deadlines independently
  

Preferred Skills

• Experience with logistics, shipping, inventory management, or order fulfillment
  

• Familiarity with project management or task-tracking tools
  

• Experience working with vendors or third-party service providers
  

• Attention to detail when handling operational data and documentation
  

Benefits

• Paid Leaves & Birthday Off: Take time when you need it, and convert unused leave into cash! Plus, enjoy an extra day off on your birthday.
  
• Comprehensive Health Insurance: Coverage starts from day one and extends to one dependent.
  
• Performance-Based Salary Increase: Enjoy a raise after regularization
  
• Annual Salary Adjustments: We recognize long-term commitment with yearly salary increases.
  
• Employee Recognition: Be rewarded for your hard work with incentives and recognition.
  
• Engaging Team Activities: Join in on Family Days, Summer Splash, and other fun events that strengthen the iReply community.