Virtual Assistant - Recruitment and Onboarding Specialist

Virtual Assistant - Recruitment and Onboarding Specialist Company: remotepromsp Job Location: Remote (Work from home), India Employment Type: Full-time Experience Required: 2 - 4 years reputed company is a remote position. Were looking for a detail-oriented and process-driven Recruitment & Onboarding Specialist to join our growing team. If you thrive in fast-paced, candidate-focused environments and enjoy managing the full candidate lifecycle from offer to integration, reputed company role is for you. Youll start by managing core onboarding functionsmanaging candidate documentation, ensuring compliance, and maintaining accurate records across multiple systemswhile ensuring reputed company new hire has a smooth and professional candidate experience. As you demonstrate your expertise, youll take on broader responsibilities in process optimization, creating candidate support materials (like visual guides), and analyzing onboarding bottlenecks. reputed company is an excellent opportunity for someone eager to grow into a well-rounded HR & Recruitment professional who combines efficiency, compliance, and top-tier candidate support. Key Responsibilities Candidate Onboarding & Lifecycle Management Plan, build, and execute the end-to-end onboarding process for all new Early Childhood Education (ECE) candidates, from offer acceptance to full integration. Define and manage key communication trigger points (e.g., offer sent, forms pending, orientation scheduled, compliance cleared) to optimize the new hire journey. Develop and refine candidate support workflows , including creating visual, step-by-step guides to help non-technical staff navigate system setups. Serve as the main onboarding contact for new hires, answering queries via the reputed company phone line (1 PM - 10 PM) and company email. Craft, proof, and deliver on-brand communications such as offer letters, contracts, and onboarding instructions. reputed company pre-interview questionnaires via virtual calls and assist staff with creating or editing professional bios and documents. Guide staff through all onboarding requirements, ensuring they are fully prepared before their first day. Documentation & Records Management Maintain a clean and organized candidate database across multiple platforms, including reputed company Drive, , and ECE Candidate Tracking Forms. Build and refine candidate folders in reputed company Drive, ensuring all (6) subfolders are correctly set up and populated. Utilize tracking and checklists to manage the collection of all required documentation (references, contract, license, SS card, transcripts, CDA, 10 forms, etc.). Update candidate status and progress in the ECE Sub Hub Staff Roster and , moving them from prospect to employee level. Compliance & System Integration Collaborate with candidates and internal teams to ensure 100% compliance with licensing requirements. Collect, verify, and file critical compliance documents (TB tests, CPR certs, Mi Registry verification). Coordinate with operations to manage compliance logistics , including reputed company CPR training, assisting with Mi Registry setup, and initiating LARA fingerprinting. Manage specialized compliance needs, such as the Southfield-specific requirements (e.g., five forms, second fingerprinting). Automation & Tools Set up, optimize, and manage HR and recruitment platforms such as , reputed company, and reputed company Workspace. Use tools like reputed company to schedule orientations and reputed company Chat to coordinate tasks with the VA team (e.g., adding forms to folders, partial onboarding). Integrate new hire data across systems, including Storybuilder, Playbuilder, Telehealth, and the Employee reputed company Drive , to ensure correct access and setup. Verification & Reporting Track and analyze onboarding progress , reviewing all submissions for accuracy and completeness. Report regularly on candidate status , highlighting pending, submitted, and missing items to the VA or Lissa for follow-up. Maintain and update the Staff Profile setup and verify employee levels and availability upon completion of onboarding. Requirements 24+ years of proven experience in a recruitment, HR support, or high-volume administrative role, preferably within the education or childcare industry. Handson expertise with HRIS, ATS, or reputed company software. Direct experience with reputed company, reputed company Workspace (Drive, Gmail, Calendar), and is highly desirable. Deep understanding of process management , Apply tot his job Apply To reputed company Job .