Virtual Property Manager
💼 Virtual Property Manager
🌎 LatAm
🏠 Remote
About Our Client
Our client is a Sacramento-based residential property management and rental company with 20+ years of combined experience and 100+ successful rentals. Operating as a direct, professionally managed landlord, they serve tenants and property owners alike with a bilingual English and Spanish platform, a fast 24-hour response commitment, and a relationship-first approach that sets them apart from larger, impersonal property managers.
About the Role
We're looking for a Virtual Property Manager to oversee day-to-day operations across the portfolio, serving as the operational point of contact for tenants, vendors, and contractors. This role has a hard language requirement: full fluency in both English and Spanish, written and spoken, is required, as a significant portion of tenant and vendor communication happens in Spanish.
Responsibilities
- Respond to tenant inquiries via phone, text, email, and WhatsApp in both English and Spanish, handling difficult conversations professionally
- Communicate with Section 8 and Housing Authority representatives, and assist with leasing coordination and tenant screening
- Coordinate maintenance requests and vendor follow-up through to resolution, tracking open work orders and escalating urgent issues
- Source and manage vendors for repairs and renovations
- Coordinate move-ins, move-outs, inspections, and unit turnovers, and assist with rent collection and payment follow-ups
- Maintain organized property records, leases, invoices, and tenant documentation
- Keep property management software and internal systems accurate and up to date
- Apply multi-entity accounting fundamentals, tracking income, expenses, and financial activity across multiple LLCs and properties
- Use AI tools and automation platforms to streamline recurring workflows
What We're Looking For
- Full professional fluency in English and Spanish, written and spoken (non-negotiable)
- Prior experience in property management, real estate operations, or a closely related role
- Fundamental understanding of multi-entity accounting across multiple properties or business entities
- Strong organizational and multitasking skills, managing multiple open items without dropping the ball
- Comfortable handling difficult tenant conversations professionally and calmly
- Experience coordinating maintenance vendors and contractors
- Tech-savvy with reliable internet and a quiet, professional work environment
Nice to Have
- Experience with DoorLoop, Buildium, or similar property management software
- Experience working with Section 8 or affordable housing programs
- Experience managing remote vendors or contractors across multiple properties
- Familiarity with Google Workspace, Slack, Notion, Airtable, or ClickUp
- Experience using AI tools such as ChatGPT to improve workflows and reporting
Work Schedule
- 100% remote setup so you can work wherever you're most productive
- This position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality work
- Availability during US Pacific Time business hours
Compensation & Time Off
- Compensation paid in USD
- Paid bi-monthly on the 15th and 30th
- Paid Time Off according to company policy
- Holidays observed according to company guidelines
Application Requirements
Please submit:
- An updated resume
- A 1–2 minute Loom video introducing yourself in both English and Spanish, describing your property management or real estate operations experience, and walking through how you handle a maintenance coordination issue or difficult tenant conversation end to end
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
Skills
As published by workable · 6 questions
Basics
First name, Last name, Email, Phone, Address, Please record a 1-2 minute Loom video introduction using your laptop/desktop in camera only mode, with your face clearly visible and no screen sharing. Once done, share the pubic link below:, Experience, Resume, Please add your LinkedIn Profile:, Where did you hear about Hire Overseas?, WhatsApp Number (we reach out here for faster coordination and quicker updates):, Email Address, Portfolio, Salary Expectations (monthly in USD), Are you open and comfortable to work in U.S. time zone hours?, How soon are you able to start?, Would you be comfortable using a time-tracking tool during your first two weeks?
Pick from a list (6)
- Are you fully fluent in both English and Spanish, written and spoken, at a professional level?
- Do you have prior experience in property management, real estate operations, or a closely related role?
- Do you have a fundamental understanding of multi-entity accounting including tracking income, expenses, and financial activity across multiple properties or business entities?
- Have you coordinated maintenance requests and managed vendors or contractors in a professional capacity?
- Are you available to work full-time during US Pacific Time business hours?
- Important: Only candidates who provide a Loom video will be considered for the next stage of the hiring process. Do you acknowledge this? *For the Loom video: Make sure your face is visible and the video is recorded horizontally on a laptop or desktop.