Virtual Scheduling Coordinator
This position is no longer accepting applications(closed Aug 16, 2026).
Summary
Coordinates therapy staff schedules, reviews session notes, and conducts candidate interviews for a healthcare staffing firm.
Position: Virtual scheduling Coordinator
Working Hours: US Hours (9am-5pm EST)
Full-Time, Remote Work.
Salary: South African Rand (ZAR)
We are looking for an organized, detail-oriented Virtual Scheduling Coordinator to support day-to-day staff communication, scheduling, documentation review, and hiring coordination.
Key Responsibilities
- Staff Messaging & Scheduling: Communicate with therapy staff via text and email to confirm whether sessions have taken place or are upcoming, and coordinate scheduling changes as needed.
- Daily Notes Review: Review therapist session notes each day — approve and push through notes that meet standard, and flag any that need correction or follow-up.
- Candidate Interviews: Conduct interviews with job candidates as part of the hiring process.
- Interview Scheduling: Message and schedule candidates for upcoming interviews.
- Interview Recording: Record candidate interviews and send recordings to the relevant team.
- Data Entry: Accurately transfer numerical data from source documents into Excel spreadsheets.
Requirements
- Strong written communication skills — comfortable managing a high volume of text and email correspondence.
- Detail-oriented, with the ability to review documentation and identify issues that need flagging.
- Comfortable conducting interviews and interacting with candidates professionally.
- Basic Excel skills, or willingness to learn.