Warehouse Admin - (Food Distribution, Cold Chain)

Position Summary

The Warehouse Administrator is responsible for maintaining inventory accuracy and supporting the daily flow of warehouse operations. This role manages inventory records, product rotation, backorders, container receiving, and Warehouse Management System (WMS) transactions while working closely with Warehouse, Sales, and Purchasing.

The Warehouse Administrator helps maintain inventory integrity, supports fulfillment decisions, and proactively identifies issues before they impact operations or customers.

The Premier Quality Standard

At Premier Food Supplies, quality is more than finding mistakes—it is about preventing them. Every Warehouse Administrator is expected to:

• Lead with Integrity – Maintain accurate inventory records and communicate issues honestly.
• Verify, Don't Assume – Confirm inventory information before making system or inventory changes.
• Follow the Standard – Apply company procedures consistently to maintain inventory accuracy.
• Communicate Clearly – Collaborate effectively with Warehouse, Sales, Purchasing, and Operations.
• Think Beyond the Problem – Identify trends, investigate root causes, and improve warehouse processes.
• Protect the Customer – Accurate inventory ensures customers receive the right products at the right time.

Key Responsibilities

• Maintain accurate inventory records within the Warehouse Management System (WMS).
• Perform cycle counts and inventory audits; investigate and resolve inventory discrepancies.
• Monitor FEFO (First Expired, First Out) compliance and identify short-dated inventory.
• Verify inventory levels, lot numbers, expiration dates, product locations, and inventory adjustments.
• Identify slow-moving, aging, excess, or at-risk inventory and recommend corrective actions.
• Review backorders and assist with product allocation, substitutions, and inventory availability.
• Coordinate inventory transfers between warehouse locations to optimize stock levels.
• Support container receiving, inventory reconciliation, and product receiving activities.
• Communicate inventory shortages, product availability, and inventory updates with Warehouse, Sales, and Purchasing.
• Generate inventory reports and recommend process improvements to improve inventory accuracy and operational efficiency.
• Follow all food safety, workplace safety, and company procedures.
• Perform other duties as assigned.