Warehouse Administrator - Raw Materials & Supply Chain

A established manufacturing client based in Durban is seeking an organised and detail-oriented Warehouse Administrator to join their operations team. Reporting to the Raw Materials Specialist, this role is responsible for coordinating and administering all inbound raw material and bulk liquid documentation processes, maintaining accurate stock records, and ensuring strict quality systems compliance.

Working Hours: Standard operational business hours apply, based on weekly inbound delivery schedules.

Key Responsibilities:

• Delivery Scheduling & Monitoring: Confirm weekly delivery schedules every Friday prior and cross-check actual deliveries against planned schedules upon arrival.
  
• System Management & Processing: Process Goods Received Notes (GRN) within Syspro for all raw material receipts, including chemical supplies, lab consumables, vitamins, nutrients, bulk liquids, and molasses.
  
• Inventory Control & Audits: Conduct weekly physical stocktakes and random spot checks across specified local warehouse locations (8R, 8N, 9R, 8Q, and WN Durban).
  
• Material Issuing & Batch Traceability: Execute material issuing to production utilising Translution, maintaining complete batch tracking records and post-processing filing.
  
• Compliance & Document Management: Maintain and update comprehensive Supplier Files and Product Files, ensuring current Technical Data Sheets (TDS), Certificates of Analysis (COA), Material Safety Data Sheets (MSDS), supplier questionnaires, Kosher, Halaal, ISO 9001, FSSC 22000, and HACCP certifications.
  
• Operational & Environmental Support: Administer general and product waste disposal records, manage empty IBCs, scrap metal bins, and pallets, oversee bulk liquid deliveries and spillage management, and maintain warehouse safety protocols.
  
• Maintenance Coordination: Oversee administrative logs, management, and repair requests for warehouse doors, inspection ladders, storage racks, and forklifts.
  

Requirements

• Qualification: Commercial degree, preferably a Bachelor of Commerce in Logistics and Supply Chain Management or a related discipline.
  
• Experience: Minimum of 2 years of administrative experience within a warehousing, logistics, or supply chain environment.
  
• Communication Skills: Fluent in English with strong written and verbal communication abilities.
  
• Analytical Capability: Proven ability to analyse transactional variances, investigate discrepancies, and resolve reporting errors.
  
• Professional Traits: Excellent attention to detail, strong organisational habits, self-motivated, and comfortable meeting strict operational deadlines under pressure.
  

Preferred Qualifications:

• Prior exposure to quality management systems compliance, such as FSSC 22000, HACCP, or ISO 9001 within food processing or FMCG manufacturing environments.
  

Required Software Skills:

• Syspro
  
• Translution
  
• Microsoft Excel with VBA
  
• Microsoft Office Suite
  

Benefits

• Structured career environment within a compliant manufacturing plant.
  
• Exposure to specialised ERP and inventory management systems (Syspro and Translution).
  
• Comprehensive exposure to supply chain, quality audit, and warehouse governance processes.