Warehouse Coordinator II

JOB SUMMARY

The Warehouse Coordinator II, under the direction of the Materials Supervisor, coordinates order fulfillment, inventory control, and material distribution activities to ensure uninterrupted support of laboratory and clinical operations using the PO system. Monitors status of NIS orders to facilitate timely resolution to Materials Supervisor and Clinical Operations. Ensures smooth workflow for all Material Handlers. This position is a lead position within the Materials Department that supports inventory accuracy, quality of lab order fulfillment and safety procedures.

JOB RESPONSIBILITIES

ESSENTIAL FUNCTIONS:Highlight

• Assist the Materials Supervisor in overseeing the day-to-day operations of the Supply Department.
• Serve as project leader in the development and implementation of training, QA programs and department protocols.
• Serve as lead for employees assigned to the materials warehouse department and submits recommendations for personal evaluations when requested by the Supervisor.
• Serve as the lead in shipping, receiving, and inventory control of programs for all supplies.
• Maintain the perpetual inventory and subsequent delivery of supplies to all Departments.
• Lead the department in the Physical Inventory process. Ensures accuracy of all inventory counts and validates input into the computer. Advise the supervisor of inventory issues resulting from the physical inventory. Provide recommendations for additional inventory controls and/or policies and procedures to supervisor.
• Responsible for the fulfillment of all orders daily for lab departments that arrive via email, and interdepartmental mail.
• Problem solve via phone/email by contacting internal departments.
• Verify with supervisor outstanding supplies ordered by Clinical/Molecular departments.
• Keep internal departments informed of backordered supplies.
• Assist in the processing of all receiving reports on all shipments received through the warehouse.
• Maintain records of supplies and materials entering and leaving the warehouse.
• Ensure that all containers are labeled with the date or receipt.
• Check invoices/packing slips noting the number ordered and received are the same, notes back ordered items, and give invoices to appropriate personnel to be processed.
• Ensure inventory is stocked and rotated per department procedure as directed by Department Manager.
• Ensure FIFO methodology is utilized for all supply orders.
• Maintain the inventory of supplies and coordinates the replacement and ordering of supplies including general lab items from approved vendors daily.
• Ensure accuracy of completed client and internal request forms.
• Approve emergency deliveries in the absence of the supervisor.
• Complete low stock/discrepancy report forms.
• Assist with the organization and safety of the warehouse including supply packaging, biohazard waste disposal, and the publication of a cleaning/ organization schedule.
• Establish and maintain effective working relationships with those contacted on the course of work.
• Must be familiar with Corporate Compliance Program and Corporate Policies.

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