Warehouse & Equipment Project Coordinator

Warehouse & Equipment Project Coordinator

Summary: Responsible for receiving, managing, and shipping equipment and small wares orders to ensure smooth operations and customer satisfaction. This role involves receiving bulk stock orders, accurately assigning items to customers, and determining which items need staging for future delivery versus immediate shipment, as well as administrative duties.

Work Location: Buller Fixture facility located in Omaha, Nebraska

Work Hours: Monday–Friday, typically 8 hours during normal business hours

Wage: $18-$23, depending on experience

Travel: Occasional local traveling is possible, overnight traveling is rare

Responsibilities:

Warehouse Activities (approximately 60% of the job)

Will work with the internal sales team on items needed for customers who have ordered products from us which will range from kitchen items to large kitchen equipment. Will be directly ship to the customer as received or may need to be staged to ship at specific times for installation projects.

• Receive equipment and small wares (stock) orders (approx. 20% of time)
  • May include unloading of the truck and inspecting for damage or defects.
  • Some items are received in bulk, requiring that you assign the correct number of items to the correct customer.
  • Determine what items need to be staged for future delivery and what items need to be processed and shipped to the customer.
• Shipping equipment and small wares orders (approx. 20% of time)
  • Prepare for deliveries, including peeling plastic, installing wheels, uncarting, and changing bad pallets
  • Package as necessary to ensure no damage during shipping.
  • Schedule the shipment to the customer, typically done online via the UPS Shipping website, correctly inputting all necessary information and affixing the UPS mailing label to the package.
• Administrative (approx. 20% of time)
  • Inventory management tracking in specialty software (DDI)
  • Track products for customer shipments, working with the team on any delays or timeline changes for sending products to customers when received

Non-Installation Project Business Coordination (approximately 30% of the job)

This warehouse will store and ship out as ordered specialty products requiring close attention to inventory levels, tracking shipments, tracking costing, and payment receipts. Will serve as the primary point of contact between suppliers, PFG OpCos, customers, Project Managers, and Operations Managers regarding the shipment of special orders.

• Ordering (approx. 10% of time)
  • Maintain inventory planning and product par levels, and regularly monitor inventory levels
  • Coordinate purchase orders and vendor communications to ensure product availability and timely replenishment.
  • Monitor incoming shipments and maintain accurate records within DDI.
  • Communicate order status, shipment updates, delays, and freight-related issues to internal and external stakeholders.
• Administrative (approx. 20% of time)
  • Manage product pricing, costs, margins, and related data to ensure reporting accuracy.
  • Track serial numbers, invoice documentation, shipment acknowledgements, and concept program records.
  • Support collections activities and assist with payment follow-up when required.
  • Prepare and maintain concept-related reports, records, and business documentation.
  • Ensure customers receive timely communication and support regarding concept program orders and activities.

Other Responsibilities (approx. 10% of time)

• Perform deliveries as needed
• Assemble and move equipment in the showroom.
• Stack and put away wood pallets from equipment or products
• Take trash to the dumpster

• Clean warehouse, offices, bathrooms, and showroom (wipe down, vacuum, sweep, mop floors, collect trash)
• Maintain forklift.
• Landscape duties, such as weed control and mowing
• Schedule building maintenance, such as on furnace, air conditioning, plumbing
• Other duties as assigned

Education/Training/Experience:

• A valid driver’s license and acceptable driving record are required.
• High school education or GED
• Experience with power tools such as drills, saws, grinders, etc., is highly preferred
• Ability to read constriction prints is preferred.
• Basic computer skills is preferred.

Knowledge/Skills/Abilities:

• Customer Service Attitude with commitment to customer, team, and company
• High attention to detail
• Strong organizational skills
• Self-motivated
• Strong problem-solving skills

Physical Requirements:

• Frequently will lift and move items up to 50 pounds
• Occasionally will lift and move items over 50 pounds