Warehouse & Inventory Manager – Gujarati/Hindu Speaking
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Description
Job Title: Warehouse & Inventory Manager – Gujarati/Hindu Speaking
Location: Kenya
Eligibility: Open to Kenyan nationals only
Note: Fluency in Gujarati or Hindi is a required skill for this role due to the nature of supplier communications and stakeholder engagement.
Location: Nairobi, Kenya
We are seeking an experienced Warehouse & Inventory Manager to oversee stock control, warehouse operations, consignment stores, showroom inventory, and equipment traceability.
Key Responsibilities
1. Stock Management & Warehouse Control
- Oversee stock receiving, inspection, storage, issuing, returns, and transfers.
- Ensure all stock movements are accurately recorded in Odoo on the day of movement.
- Conduct regular stocktakes, investigate variances, and coordinate adjustments with Finance.
- Monitor stock levels, expiry dates, ageing, and replenishment needs.
- Maintain proper storage, safety, traceability, and inventory records.
2. Showroom Stock & Team Supervision
- Reconcile showroom and POS stock and conduct weekly counts.
- Supervise, train, and allocate duties to storekeeping staff.
- Improve warehouse organisation, stock handling, and operating procedures.
3. Consignment Store Management
- Maintain accurate records of consignment locations, agreements, and stock levels.
- Track stock placements, transfers, usage, returns, and customer confirmations.
- Reconcile monthly consignment stock and ensure timely invoicing of verified usage.
- Investigate discrepancies, losses, and inactive stock.
4. Demonstration Units & Customer Equipment
- Maintain records of demonstration units, samples, spare parts, and customer-owned equipment.
- Track equipment issuance, location, condition, and expected return dates.
- Coordinate technical inspections with Biomedical Services and follow up on overdue returns.
- Ensure customer equipment is separately recorded and traceable.
5. Equipment & Spare Parts Coordination
- Coordinate with Biomedical Services, Procurement, Finance, Order Processing, and Dispatch.
- Ensure spare parts movements are linked to authorised service jobs.
- Confirm stock readiness before dispatch, including required approvals and technical clearance.
6. Controls & Reporting
- Prevent undocumented stock movements and quarantine damaged or suspect items.
- Submit stock adjustment and write-off requests for independent Finance review and approval.
- Provide daily exception reports, weekly inventory updates, and monthly consignment reconciliations.
- Track discrepancies, assign responsibility, and ensure timely resolution.
7. First 30-Day Priorities
- Complete stock and equipment handover.
- Verify opening stock balances and reconcile showroom and consignment records.
- Resolve unposted stock movements.
- Establish a stock-count calendar and submit a warehouse improvement plan.
Requirements
Requirements:
• Bachelor’s Degree or Diploma in Supply Chain, Inventory Management, Warehousing, or a related field.
• 3–5 years’ relevant experience.
• Proficiency in Odoo or a similar ERP system.
• Strong stock reconciliation, reporting, and team leadership skills.
• Medical equipment inventory experience is a MUST.
• Hindi or Gujarati speaking skills preferred for effective communication with business owners and key suppliers