Weatherization Administrative Manager

Scope:

Wayne Metro’s Green and Healthy Homes department works to ensure that homes are safe, healthy, and affordable environments where families can learn, grow, and thrive.

The Weatherization Administrative Manager is responsible for overseeing compliance and administrative operations that support the successful completion of Weatherization projects. This includes ensuring accuracy and completeness of client files, managing contractor procurement and invoice processing, and maintaining adherence to BCAEO CSPM guidelines. The position coordinates with internal program teams and support departments to prepare for and respond to funder and agency monitoring. The role also provides program-level budget and fiscal oversight to support effective business operations.

This position works collaboratively with funders, external partners, and internal programs, including Weatherization and Home Repair services, to promote seamless service delivery and program compliance.

Responsibilities:

• Support the Assistant Director of Weatherization and other management staff with the administration of Weatherization and Energy Efficiency programs implemented by the agency, either independently or in conjunction with other service providers.
• Review and approve completed Weatherization jobs for closure in EmpowOR. Reconcile invoice and work order and code invoices for payment. Assist with maintaining the average cost per unit of each Weatherization job.
• Assist with monitoring the program’s average cost per unit target goals.
• Request, review and submit contractor documentation to ensure program compliance.
• Collect and organize external contractors’ documentation.
• Input and manage program data through various databases.
• Remain abreast of programmatic requirements including contractor and Weatherization job documentation, Weatherization procedures and other regulations as are required by funding sources.
• Conduct reviews of program electronic and paper files to verify compliance with agency and funder requirements in preparation for external audit. Implement corrective action under the direction of your direct supervisor as needed.
• Participate in program audits and ongoing monitoring.
• Assist accounting with monthly verification of contractor information.
• Assist with implementation of program projects as assigned.
• Maintain a positive attitude towards assigned work, clients, and staff, and a willingness to work with others.
• Perform work in a professional manner that upholds Wayne Metro’s policies and procedures.
• Other duties as assigned.

Physical Requirements and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job operates in a professional office environment with a usually quiet noise level. This is largely a sedentary role and the employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to sit, frequently use hands and to talk or hear.