West Valley City - School Secretary

School Year: 2026 - 2027

Location: West Valley City, UT

Job Summary: The Front Office Secretary performs intermediate-level clerical and administrative tasks to support the office and ensure daily operations are managed in a smooth and professional manner.

Duties & Responsibilities:
The position includes but is not limited to the following list of representative duties:

• Perform a broad variety of intermediate-level clerical and administrative tasks to support the office and assigned staff.

• Prepare office documents, memoranda, reports, correspondence, and other materials as directed.

• Prepare formal business communications, recurring reports, and similar correspondence; obtain signatures as necessary.

• Schedule and coordinate meetings and conferences for assigned staff and maintain department or individual calendars.

• Take notes, minutes, or other documentation as directed.

• Maintain and organize office files and records.

• Greet and welcome visitors and answer and direct phone calls.

• Collect fees and payments as needed and provide receipts and records for monetary transactions.

• Respond to inquiries and assist with resolving complaints in a professional manner.

• Collaborate with other departments to complete office functions.

• May train and oversee the work of lower-level clerks and temporary help.

• May assist with graduation coordination, room/building scheduling, and registrar responsibilities.

• May be required to stay for Parent Teacher Conferences, New Family Meetings, Celebration of Excellence Meetings, and High School Graduation.

• Other duties as assigned.

Schedule:

• Typical Schedule: M-F: 7:30 am - 4:30 pm (hours may vary based on campus need)

• Anticipated Summer Schedule (hours may vary based on campus need):

  • June: M - Th, 9:00 am - 3:00 pm

  • July: M - F, 7:45 am - 3:45 pm

Benefits:

• Medical, dental, vision, and participation in a 401(k) match

• Up to 10 days PTO

• School and Summer breaks off

• Priority enrollment for daycare and school age children