Workday Project Coordinator

Manage Information Technology Projects, implementing new technologies and integrating new technologies with existing systems and applications.

• Manage efforts to identify, document, update, and monitor project tasks, deliverables, and timelines, and coordinate with team members to keep workflow on track.
• Identify potential problems and drive resolution by conducting risk assessments, identifying critical issues, documenting, and creating mitigation strategies. Understand when to escalate as appropriate.

Lead for teams’ support in Azure DevOps (ADO).

• Create ADO processes and documentation to include ADO wikis and training guides.
• Inform and train stakeholders on the Agile framework used by internal teams (Kanban) and tools (ADO), so there is a common understanding of execution and monitoring of project work.

Coordinate communication of key project information (i.e., issues, risks, changes, accomplishments) to stakeholders.

• Oversee timely project communications to include status reports, ADO dashboards and reports, and release notes.
• Generate and/or review project communications content.
• Communicate readiness and project status to key stakeholders.
• Coordinate and/or facilitate internal team and stakeholder meetings as well as external stakeholder meetings.
• Document meeting outcomes and action items.
• Develop and coordinate governance and stakeholder presentations and materials for internal and/or external stakeholders.

Collaborate with the One Washington program.

• Support engagements with internal and external stakeholders to clearly define project needs, issues, cycles, processes, tools, technology, and expectations needed for the program and its workstreams to meet objectives.
• Engage with the program on establishing plans of action, setting priorities, establishing timelines, and leveraging resources.

Act as backup for the primary Project Manager and Release Manager on an as-needed basis.

• Fill in for the Project Manager and Release Manager for short timeframes.
• Ensure continuity of work while the Project Manager or Release Manager is away.

• Advanced working knowledge of Agile project management methodologies, particularly Kanban, to coordinate and monitor project tasks, deliverables, dependencies, and timelines.
• Advanced experience administering or supporting Azure DevOps (ADO), including work item tracking, dashboards, reporting, documentation, and process development.
• Demonstrated strong ability to identify project risks and issues, and schedule impacts; coordinate mitigation strategies and recognize when escalation is needed for decisions involving high costs, scope changes, or downstream impacts.
• Experience coordinating project schedules, dependencies, and deliverables across teams with shared resources and competing priorities, including facilitating team huddles, release planning, meetings, and follow-up activities.
• Experience in collaborating with technical teams, business partners, and agency representatives to clarify project needs, maintain accurate project documentation, and support shared understanding of project requirements, priorities, and timelines.
• The ability to communicate complex project information clearly and accurately in written and verbal formats, including project status reports, executive presentations, release notes, and risk or issue updates.
• The ability to take action to learn and grow.
• The ability to meet the needs of others.

• Experience in supporting technology projects or enterprise business systems.
• Experience with release management processes and coordinating system deployments.
• Experience collaborating across multiple organizations, agencies, vendors, or external stakeholders.

What we offer
At OFM, we foster a culture of integrity, innovation, inclusion, and belonging. We value both learned and lived experiences, believing that diversity makes us stronger. To support your health and well-being, we offer a variety of benefit programs for our employees.

Please visit our Recruitment Page for a full list of benefits available to employees. Here’s a quick glance at some of the unique benefits that OFM offers:

• An environment of diversity, equity, inclusion, and belonging
• Medical, Dental, Vision, and Life Insurance
• 12 paid holidays, 14 paid vacation days (minimum), and 12 days of sick leave per year
• State retirement programs

Application Process:
Once you’ve decided to apply for a state government job, you’ll complete an online application to showcase your qualifications. Keep in mind that once you submit the application, a real person will read it. We do not use AI or any other technology to screen your application and reject it. Please ensure you provide clear, detailed information about your work history so your qualifications can be accurately assessed. We will contact the top candidates directly to schedule interviews. If you require a reasonable accommodation during the application process, please call 7-1-1 or 1-800-833-6384.

• Cover letter: describing your qualifications for this specific position
• Resume: that details your applicable experience and education.
• References: at least three professional references and their current contact information.

Questions:
OFM's Staff ASL interpreter is available to all deaf and hard-of-hearing applicants. For questions about this recruitment or to request a reasonable accommodation in the application or interview process, please email us at TalentAcquisition@ofm.wa.gov.

The Office of Financial Management is an equal opportunity employer. We strive to create a working environment that includes and respects diversity in culture, race, ethnicity, sexual orientation, and gender identity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply.

This position is exempt from civil service rules.

For more information, please see WAC 357-19-195.