Workplace Experience & Operations Coordinator
Senpilot Workplace Experience & Operations Coordinator
Senpilot builds AI agents that help utilities operate smarter, faster, and more reliably, automating everything from engineering workflows to regulatory filings and compliance. Our mission is to create the intelligence layer for the modern grid: AI systems that understand utility data, reason across it, and act autonomously to improve safety, resilience, and efficiency.
We are building production-grade intelligence that sits at the heart of how critical infrastructure is planned, monitored, and regulated, helping utilities unlock the next generation of reliability.
Joining Senpilot means joining a small, high-performance team that combines deep expertise in AI systems, data engineering, and energy infrastructure. We focus on generating value and we run toward the hard problems because that's where the value is. If you want to join a fast-growing team and help build the future of intelligent infrastructure, this is the place to do it.
The Role
Reporting to the Chief of Staff, you will be the person who makes Senpilot's Toronto office feel like a place people want to show up to, you support our conferences and client events, and you’ll be the one our CEO counts on to keep his calendar organized. One week you're deep in conference logistics, flights, hotels, booth setup, gear, the next you're pulling off a team offsite that people are still talking about, and somewhere in between you're making sure a new hire's badge and equipment are ready before their first day. No two weeks look alike, and that's exactly why this role exists.
We move fast. You'll own outcomes across office operations, events, executive support, and even our social presence, with the autonomy to make calls and see your work land immediately. If you're the kind of person who is highly organized, notices what needs doing before anyone has to ask, and you get satisfaction from being the one who makes things run smoothly, this is your role.
What you’ll do
- Lead events and conference planning and logistics, including travel, hotels, booth organization, equipment logistics and tickets.
- Act as Office Manager for our Toronto office, coordinating all vendors, access, office organization and snacks
- Help the CEO with Executive Assistant responsibilities, managing and prioritizing meetings and calendar items
- Coordinate meetings across onboarding sessions, sales calls, and external calls, supporting scheduling, room booking, and preparation.
- Plan and execute internal culture events and recognition programs: team lunches, offsite events, wellness initiatives and milestones
- Support new-hire onboarding and manage offboarding logistics: badge/access activation and deactivation, equipment shipping and return
- Manage company swag, including vendor relationships, ordering, and inventory
- Complete monthly expense reconciliation for all company expenses, in coordination with accounting
- Manage our social media presence, posting and commenting on behalf of the company
What you’ll bring
- 2+ years of experience in workplace experience, executive support, or a similar hybrid operations role
- Strong organizational skills with the ability to juggle events, logistics, and executive support simultaneously
- Comfortable owning vendor relationships (swag, catering, tech shipping, facilities)
- Experience planning company events or conferences
- Basic familiarity with expense management/reconciliation processes
- Experience managing corporate social media posts is a plus.
Work Location
We Appreciate the flexibility of hybrid work, and we also value the energy that comes from being in the same room. Our team gathers at our office in downtown Toronto three times a week. If you're able to join us in person on those days, we'd love to hear from you.
What is in for you
- Competitive Compensation: The estimated base salary range for this role in Canada is $65,000 CAD - $85,000 CAD with most new hires joining near the midpoint. Actual salaries may vary within the range, or above or below it, based on factors such as experience, skills, location, and business needs.
- Equity
- Comprehensive health benefits from day one, for you and your dependents
- Time Off: 20 vacation days + 5 flex days around EOY holidays
AI at Senpilot
AI is embedded in how we work, and we encourage our team to lean on it to learn new skills, sharpen their craft, and put their energy toward the work that genuinely moves the needle.
That extends to how we hire. We bring AI into our recruitment process not to take the humanity out of it, but to keep things organized and smooth so the experience feels more personal, not less. It gives our team room to focus on the parts that count: genuine conversations and well thought decisions. Above all, every decision is made by real people, drawing on genuine understanding, and rooted in our values and culture.
Senpilot is an equal opportunity employer committed to an inclusive and diverse workforce. Accommodations are available upon request during the recruitment process.