Workplace Operations Specialist
Description
About the Role:
We're looking for a contract Workplace Operations Specialist to keep our office running smoothly day to day. You'll be the onsite point of contact for workplace needs, making sure the space is organized, stocked, and welcoming for employees and visitors.
You'll work closely with Workplace Operations, Facilities, IT, Security, People, property management, and vendors to keep the workplace experience consistent.
Contract Details
- Schedule: 25 hours/week, Monday–Friday, 9:00am–2:00pm
- Contract Duration: 6 months initially
Responsibilities:
Office Readiness
- Do regular walkthroughs of workspaces, conference rooms, kitchens, and common areas
- Keep shared spaces clean, organized, and presentation-ready
- Support daily opening and closing of the office
- Spot issues early and route them to the right team
Employee Experience & Hospitality
- Be the friendly, responsive first stop for employee and visitor requests
- Help with meetings, leadership visits, and onsite events
- Set up and reset conference rooms, and loop in IT on any tech or equipment issues
Kitchen, Supplies & Inventory
- Keep kitchen, snack, and coffee areas stocked and tidy throughout the day
- Track inventory for kitchen and office supplies and flag what needs reordering
- Assist with ordering to keep the right amount on hand
- Receive, sort, and distribute deliveries, including catering
- Keep supply and storage areas organized
Cross-Functional Support
- Share workplace needs and issues clearly and quickly with partner teams
- Escalate when needed and follow through until resolved
- Support company initiatives that affect the workplace
Requirements:
- Experience in workplace operations, office coordination, hospitality, facilities support, or a related field
- A strong customer service and hospitality mindset
- Great organization and attention to detail
- Able to manage your own daily priorities and follow through
- Clear written and verbal communication
- Comfortable working with employees, leadership, visitors, and vendors
- Proactive, adaptable, and at ease in a fast-paced environment
The range listed for this role is intended as a general guideline. Final compensation will be determined based on a variety of factors, including role scope and responsibilities, relevant experience, education and training, key skills, market data, and business needs.
At Hermeus, compensation is only one part of our total rewards package. We offer competitive pay, and a range of benefits designed to support our team.
Benefits:
- Time Off: Eligible for unpaid time off and up to 5 days of sick leave.
- Office Perks: Weekly paid office lunches and fully stocked breakrooms.
As published by lever · 10 questions · 1 written answer
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn URL, Other website, What is your age range?, I identify my ethnicity asSelect all that apply, What gender do you identify as?
Short answers (4)
- Legal First Name
- Legal Last Name
- Preferred First Name optional
- Nick Name optional
Pick from a list (5)
- Are you legally authorized to work for any employer in the United States?
- Will you now or will you in the future require employment visa sponsorship?
- The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. To assist Hermeus in assessing its export compliance obligations in relation to your application, please identify which status applies to you: optional
- Select One
- Are you currently, or have been in the last two years, employed with the federal government or military?
Written answers (1)
- Other optional