Workplace Operations Specialist
You manage daily workplace operations, including food programs, deliveries, mailroom services, decor, and supplies. You maintain a welcoming and safe workplace, support onboarding and events, coordinate facility maintenance and repairs, manage vendor relationships, update floor plans, coordinate moves and workspace assignments, and resolve workplace issues with internal partners and external providers.
Responsibilities
- Oversee day-to-day workplace operations
- Manage food programs, deliveries, mailroom services, decor, and supplies
- Ensure smooth workplace functionality and service standards
- Maintain a welcoming, safe, and professional office environment
- Support employees and guests with workplace-related requests
- Plan employee engagement activities
- Coordinate onboarding logistics
- Arrange desk setups, office tours, and workplace introductions
- Coordinate onsite meeting and event logistics
- Manage vendor relationships and service levels
- Coordinate facility maintenance and repairs
- Submit building management work orders
- Update floor plans
- Perform workplace moves
- Coordinate new hire space assignments
- Collaborate with Workplace, Security, IT/AV, and Communications teams
- Escalate and resolve workplace feedback and issues
Requirements
- Associate's degree or higher
- 2–4 years of facilities or workplace experience
- Customer service skills
- Attention to detail
- Organizational skills
- Time management skills
- Interpersonal skills
- Communication skills
- Ability to work independently
- Ability to work with C-suite executives
- Flexibility
- Google Workspace proficiency
- Ability to process invoices
- Ability to lift 30–40 lbs
Benefits
- Professional development budget
- Flexible in-office scheduling
- Bonuses
- Equity
- Physical healthcare coverage
- Mental healthcare coverage
- Retirement benefits
- Family-forming benefits
- Family support benefits
- Employee giving match
- Mobile phone stipend
- R&R days
- Wellness reimbursement
- Generous vacation policy
- Parental leave
- Family planning benefits
- Catered lunches
- Premium snacks and beverages
- Team offsites
- Team bonding activities
- Happy hours